Office Facilities Supervisor

A brand new opportunity has arisen for a prestigious law firm that will have recently opened a brand new office in the prime location of Colmore Row in central Birmingham. They are looking for an Office & Facilities Supervisor to support with the management of the office and admin processes and support with getting this office up and running. They have already recruited 15 fee earning staff that are reading to join the new office and will look to grow the support staff across next year. Salary = Circa £30,000 per annum (depending on experience) Hours = 35 hours a week – 9am-5pm Monday to Friday Location = Birmingham City Centre (role is office based) Benefits =
25 days’ annual leaveBirthday privilege day and Christmas shutdownHoliday buy, sell and carryover scheme2 charity volunteering or pro bono daysFlexible, agile and home workingBUPAPermanent health insuranceFlexible pension schemeMedicashEAP with access to counsellingEnhanced family leave policiesAccess to 10 days fully subsidised emergency or back-up care per yearLife assuranceAnnual travel season ticket loanDress for your day policyBespoke training and development opportunitiesFinancial contribution towards home working equipment This role with join the national facilities team and play an instrumental role in the opening of this new Birmingham office. This role will be based front of house so you would be the ‘face of the company’ for any visitors. Duties:
Liaising with staff and clientsCo-ordinating with various contractors and suppliersEnsuring the office remains presentable and always fit for purpose in all respects.Administrative duties which include but are not limited to the following: - Managing spreadsheets- Stationery orders- Office supplies / refreshment orders- Long term planning for functions- Arranging payment of invoices where applicable Car park managementPA duties to partnersOverseeing meeting room support requirementsMaintaining records and documentation in accordance with legislative requirements, office health & safety policies, permits and assessments.Daily kitchen upkeep, stock check, replenishments etcAssist with processing, distribution and despatch of inbound and outbound mailReceive and welcome visitors, liaising withhosts and offering hospitality as directed.Answer and redirect calls on the switchboard (both internal and external) as per the Hill Dickinson telephone standardMaintain visitor log and issue visitor passes.First aider The ideal candidate for this role:
Will have either front of house, facilities or administration experience within a professional services, corporate environment or law firmMust be highly organisedMust be highly presentable and engagingCan be proactive and use initiativeHappy with an evolving roleCompetent IT users So if you would like to work for a reputable company, with great benefits and be part of this new journey for them in Birmingham, then please apply today.
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