Office Administrator

ISP Central Team Office Administrator – Travel and Events
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Purpose of Role
We are seeking a highly organized and detail-oriented Office Administrator with a particular focus on arranging travel and events. In this role, you will be responsible for managing extensive travel arrangements, including extensive flight and hotel bookings, coordinating various small office social events as well as other administrative tasks. The ideal candidate is a proactive and resourceful individual who can efficiently handle logistics, demonstrate excellent communication skills, and ensure a seamless experience for stakeholders.
ISP Principles
Begin with our children and students.
Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect.
We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively.
We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Are financially responsible.
We make financial choices carefully based on the needs of the children, students and our schools.
ISP Office Administrator Key Responsibilities
Travel Coordination:
Arrange domestic and international flights for employees, ensuring cost-effectiveness and adherence to travel policies.
Coordinate hotel accommodations, transportation, and travel itineraries.
Manage travel documentation and expenses, providing detailed reports to facilitate accounting processes.
Event Planning and Coordination:
Organize and execute small office social events in collaboration with the Social Committee, including team-building activities, celebrations, and other gatherings.
Collaborate with relevant stakeholders to determine event objectives, themes, and logistics.
Assistance in the handling of venue selection, catering, and other event-related arrangements.
Logistics Management:
Maintain an organized system for tracking travel schedules, accommodations, and event details.
Communicate effectively with employees and external vendors to ensure smooth execution of travel plans and events.
Proactively address and resolve any issues that may arise during travel or events.
Administrative Support:
Attend to office visitors in an effective offering excellent customer services.
Provide general administrative assistance to the team as needed.
Assist in coordinating meetings, preparing materials, and handling office-related tasks.
Processing Expenses -ensuring accuracy and compliance with ISP policies and guidelines and contributing to the overall efficiency of expense reporting.
Skills, Qualification and Experience
Proven experience in administrative roles with a focus on travel coordination and event planning.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal abilities.
Proficient in using travel booking systems and event planning tools.
Ability to multitask and prioritize effectively in a fast-paced environment.
Problem-solving skills and a proactive approach to challenges.
Familiarity with budgeting and expense management.
Proficiency in Microsoft Office Suite and knowledgeable in overall office digital systems.
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Equality, Inclusion and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.