Office Administrator - Submarines

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Office Administrator - Submarines Apply
locations
Glasgow
time type
Full time
posted on
Posted Today
job requisition id
JR6118198
Job DescriptionOffice Administrator - Submarines Full Time
Glasgow
Why Rolls-Royce? An exciting opportunity has arisen for an Office Administrator to join Rolls-Royce Submarines in Glasgow.We’re a leader in propulsion system design and development for the Royal Navy’s nuclear submarine fleet and the sole provider and technical authority.Join us and we’ll provide an environment where you can be yourself. An inclusive, digital-first culture that invests in you, gives you a platform for continuous learning, and access to an incredible breadth and depth of opportunities to grow your career.In your role as an Office Administrator, you will be responsible for managing the receptions day-to-day operations and facility, whilst also supporting the teams with engineering initiatives and administrative tasks. You will also be responsible for carrying out local audits and being the main point of contact for the Landlord and Security. The role will expose you to a wide network of colleagues and provide real breadth of experience across the Submarine business. We offer excellent development, a competitive salary and exceptional benefits. These include bonus, employee support assistance and employee discounts.Your needs are as unique as you are. Hybrid working is a way in which our people can balance their time between the office, home or another remote location. It’s a locally managed and flexed informal discretionary arrangement. As a minimum we’re all expected to attend the workplace for collaboration and other specific reasons, on average three days per week. What you will be doing: You will be responsible for the reception duties including being ‘Front of house’Manage the office budget and all support to the office including catering, car parking, visitor access, diary management and audits.Liaise with the Landlord, Security, other building occupant and Business Management team in Derby to ensure Rolls Royce processes are adhered too.Ensure that all staff and visitors are provided with an induction to ensure a safe working environment.Responsible for HSE / Security within the office including updating HSE boards, highlighting repairs and coordinating security incident response procedures.Raising numerous Coupa Purchase Orders, across all vendors and commodities.Assist with IT and user support (password resets etc) - CSR duties along with kit requests.Meeting room management – check and provide necessary kit, liaise with IT on issues.Arrange / book facilities for away days / travel and accommodation.Maintain stock control of consumable items – Stationery / PPE and support with Office ISO Accreditation activities. Who we’re looking for:
At Rolls-Royce we embrace agility, are bold, pursue collaboration and seek simplicity in everything we do. These principles form our values and behaviours and are an essential component of our assessment process and are fundamental qualities that we seek for all roles.
Experience of working in a busy environment.Courteous attitude and familiar with business etiquette when interacting with visitors, customers and colleagues.Good standard of numerical and communication skills – written and verbal.Experience in manipulating data using Microsoft Office based applications (e.g. Excel, Access) and in data inputting to bespoke database.Takes responsibility for accuracy of own work with minimal rework.Ability to understand and prioritise own tasks and be proactive suggesting / implementing improvements.Willing to take on additional tasks to accomplish deadlines and to enhance skills and knowledge.Support the technical team based in the office.We are an equal opportunities employer. We’re committed to developing a diverse workforce and an inclusive working environment. We believe that people from different backgrounds and cultures give us different perspectives. And the more perspectives we have, the more successful we’ll be.By building a culture of respect and appreciation, we give everyone who works here the opportunity to realise their full potential.You can learn more about our global Inclusion strategy
here
. To work for Rolls-Royce Submarines you need to hold a
Security Check (SC) clearance
without any caveats to that clearance. Rolls-Royce will support the application for Security Clearance if you don’t currently already have this in place.
Due to the nature of work the business conducts and the protection of certain assets, you must hold a
UK nationality
. Any dual nationals will require additional scrutiny and background checks prior to commencing work with RRSL. Closing date: 6th May 2024Job CategorySecretarial / ClericalPosting Date24 Apr 2024; 00:04
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