Neurosciences Directorate Administrator

Main area
Specialist Services
Grade
Band 4
Contract
Permanent
Hours
37.5 hours per week (Full Time 37.5 hours a week Monday - Friday 08:30 - 16:30 or 09:00 - 17:00 with 30 minutes unpaid lunch break)
Job ref
001-AC103-#####
Employer
Cardiff and Vale University Health Board
Employer type
NHS
Site
University Hospital of Wales
Town
Cardiff
Salary
£25,524 - £28,010 per annum
Salary period
Yearly
Closing
22/04#####4 23:59
Band 4WHO WE ARE:Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 14,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.Our mission is“Caring for People, Keeping People Well”,and ourvision is that every person’s chance of leading a healthy life should be equal.Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is ourchance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.We are a teaching Health Board with close links to the university sector, together we are training the next generation of healthcare professionals, while working on research that will unlock the cures for today’s illnesses.OUR REGION:Cardiff, the thriving Welsh capital has something for everyone. At its heart sits Cardiff Castle wit#####00 years of history. Nearby stands the Principality Stadium, home of the Welsh Rugby Union and host to International sporting events. Cardiff also boasts a variety of theatres and live music venues. Furthermore, there’s CardiffBay with a range of new apartments, bars and restaurants.The Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, including the famed Glamorgan Heritage Coast. Cowbridge, Penarth and Llantwit Major are some of the charming neighbouring towns.Those seeking more culture may find themselves drawn to theNationalMuseum, St Fagans MuseumofWelsh Lifeor the Millennium Centre, home of the Welsh National Opera.Whether city life or rural living, Cardiffand the Vale offers the best of both worlds.Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift f#####024/25 is confirmedJob overviewWe are looking for an enthusiastic, self-motivated and experienced administrator to support the Neuroscience Directorate Team .The post holder will look forward to challenging and rewarding work. You will need to have a good working knowledge of Microsoft Office, strong time-management skills and be able to multi-task and prioritise your own workload. The ability to foster positive working relationships & being a strong team player is essential. You will also be expected to work between sites to provide cover when needed.Main duties of the jobThe successful candidate will provide excellent administration services to the Neurosciences Directorate Management Team. They will be an effective communicator, and have previous experience in an administrative role. Excellent IT skills and an eye for detail are essential for this role. The ability to work under pressure is also required. The post holder will demonstrate a professional communication manner in order to liaise effectively with other teams, health boards and members of the public.The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.Working for our organisationCardiff and Vale University Health Boardis one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.Our mission is“Caring for People, Keeping People Well”,and our vision is that every person’s chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population’s health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.Detailed job description and main responsibilitiesYou will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.Person specificationQualificationsGood General EducationRSA 3 Business Admin or equivalent experienceAdvanced experience of secretarial (PA)/administrative workExperienceDemonstrable experience of working in a busy office environmentExperience of dealing with confidential issuesExperience of dealing with the publicDemonstratable experience of multi disciplinary team workingSkillsProficient in Microsoft Office software, and email and a range of IT software packagesExcellent Organisational SkillsExcellent telephone manner and communication skillsAbility to prioritise workloadTo function efficiently under pressure and to meet deadlinesFlexible approach to work dutiesAdaptableProficient in other software packagesSkilled at using Microsoft AccessSpecial KnowledgeKnowledge of working in a Directorate TeamKnowledgePersonal QualitiesApproachableConfidentPerceptiveCommitted & MotivatedTeam playerOtherAbility to work flexible across different hospital sites to meet the needs of the serviceMANAGING YOUR APPLICATION:We are committed to promoting inclusion, where all staff have a sense of belonging. We welcome applications from everyone and recognise the need for our workforce to represent the diversity of the population we serve. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect and where diversity is celebrated. We aim to create a working environment where every individual can fulfil their potential no matter their disability, sex, gender identity, race, sexual orientation, age, religion or belief, pregnancy and maternity or marriage and civil partnership status.We are keen to break down barriers in the UHB, and encourage applications from under-represented groups.Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore, we encourage early applications to ensure consideration for this post.Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa
or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.Employer certification / accreditation badges
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