Mary Peters Track Facility Manager

Job PurposeTo be responsible for all aspects of the Mary Peters Track and Red Pavilion, including management of staff and facilities to ensure the effective running of both sites. ROLES AND RESPONSIBILITIESStaff ManagementTo be responsible for the supervision of all staff and Mary Peters Personnel, to include managing their recruitment and selection, identifying their training needs and drawing up their programme of work.Set and manage rotas to accommodate the needs of the trackTo oversee the HR online Holiday and sickness system BreatheEnsure all staff adhere to code of conduct and policies and procedures.Ensure all relevant staff complete Access NI checks and renew every 3 yearsTo ensure all staff complete Health and Safety, Manual Handling, First Aid, Fire and Safeguarding training on a regular basisEnsure that regular team meetings are heldFinancial management and budgetary control of the Mary Peters TrackResponsible for the marketing and promotion of the Mary Peters TrackResponsible for preparing senior management reports for CEO Athletics NIResponsible for the management of the Track booking and record keeping.To oversee all invoicing, credit card payments and cashing up.To use the online Finance procurement procedures with PO/Quotes/TendersManage the Club funder online membership booking systemEnsure compliance with all Mary Peters Track policies and proceduresManage the office and its equipment, PA and digital mediaAct as an advocate for Athletics NI, ensuring professionalism at all times and maintaining complete confidentiality for any Athletics NI or UKA business.General Facility ManagementResponsible for all aspects of the maintenance of the full sites (Mary Peters Track and Red Pavilion.)Scheduling and managing of maintenance in order to comply with BCC Maintenance OperationsManage the facility in accordance to UK Athletics code of conduct and facilities guidesTo organise and deliver all stages of UKA Track Mark Accreditation Scheme, working with all suppliers.Equipment inventory management and procurementManage the facility in accordance to UK Athletics code of conduct and facilities guides, including arranging for Track Mark CertificationImplement Mondo surface maintenance recommendations.Manage and support staff on maintenance dutiesManage cleaning of the facilities, managing both cleaning contract and ANI/MPT cleaning staff.Manage compliance to COSHH, including storage of chemicals and cleaning materialsReport on any maintenance issues to Belfast City Council as per the terms of the contractEnsure the track, stand and any areas identified as being the responsibility of Athletics NI are kept clean, tidy and free from litterBookings & Events ManagementOversee and maintain booking system and manage bookings. Rota staff accordinglyManage customers’ needs and maintain records of complaints and complianceGenerate track activity through community & business events and coursesSupport Athletics NI governing body staff and coaches in the facilitation of talent development, coach education courses and elite programmes of excellence in athleticsAssist with coordination of all Athletics NI Competitions and Northern Ireland & Ulster Championships hosted at Mary Peter's Track, ensuring all necessary facilities, equipment and staff are available as necessary.Organise contractors as appropriateMonitor and report on usage as required under FMA. Agree facilities management with Belfast City CouncilHealth & SafetyEnsure staff and facility compliance with legislation and good practiceCarry out weekly fire checks in accordance with BCC regulations and ensure all staff receive recommended fire trainingEnsure that housekeeping is maintained to a high standard in line with Health & Safety Action Plan.Manage First Aid inventory, be responsible for the maintenance of the Defib and ensure staff have relevant First Aid training to meet the needs of the businessAct as Health & Safety Officer for the Mary Peters Track, ensuring that the stand, track and surrounding areas are kept safe, clear and of an acceptable working standard.The key responsibilities above give a broad outline of the functions of the post. However, these duties must be approached in a flexible manner. The post holder will be expected to adapt to changing circumstances and undertake other duties appropriate to the grade of the post as allocated by your line manager as part of working in a small team to deliver for the Mary Peters Track from time to time.Mary Peters Track is an equal opportunities employer.Closing Date Friday / 10 May 202412:00pm Please apply by downloading the application form and monitoring form.Interviews will be held at Athletics House, Mary Peters Track, Belfast.Closing Date for applications is 12 noon on Friday 10 May 2024. Belfast City Council Mary Peters Track, Old Coach Road,
Belfast
BT9 5PR
Belfast City Council Mary Peters Track, Old Coach Road,
Belfast
BT9 5PR
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