Logistics & Customer Coordinator

Job DescriptionResponsibilities:The role is responsible for the administration of sales orders and facilitating the delivery logistics from Japan, Belgium or UK. Work closely with the Sales Team to provide relevant customer support within defined territories.Data:Inputting sales and purchase ordersMaintaining customer, vendor, price, charges and other relevant data on the databaseAllocating correct stock to orders and managing lot (batch) numbersAssisting with consignment stock held at customer premises and maintaining recordsUploading information and documents to customer purchasing systemsDownloading and filing all backup documentation for the transaction in the system and ensuring there is complete set of records for every business transactionInputting invoices from the logistics and warehouse companiesLogistics coordination:Preparing a picking list and confirming delivery chargesSending shipping documents to customers in a timely mannerObtaining information for EU sales declarations from customersContinually communicating with logistic suppliers to expedite all deliveriesObtain and provide POD as requiredManage the sample stock/Prepare and dispatch samplesAdministration:Responding to phone calls made to the company in a polite and helpful manner and re- directing to other staff, if appropriateFiling documents and ensuring everything is kept in orderMaintaining mailing listsAssisting in the preparation for company meetings and events where requiredSkills:The role requires a person with attention to detail, accuracy in completing tasksExcellent people and communication skillsProficiency in Excel, Word and Outlook systemsFlexibility and enthusiasmExperience with Microsoft Dynamics Navision or Dynamics 365 ERP system and knowledge of logistics essentialAdditional language skills are advantageousPlease note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities.Please note:
That no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
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