Legal Secretary

Our client is seeking a Legal Secretary to provide a high-quality, professional support service to their Commercial Litigation department. The right candidate will need previous administrative or secretarial experience, strong team working skills, commitment to delivering exceptional client service and a proactive approach to make a positive difference.

Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues' needs to see different tasks through to completion.

Company Benefits:

• Hybrid working considered
• Free parking on site
• Career development opportunities
• Opportunity to work alongside industry-leading lawyers
• Pension scheme
• Private Medical Insurance
• Life assurance
• Critical illness Insurance
• Buy/sell holiday scheme
• Dental insurance

Key Responsibilities:

• Perform key administrative tasks as required by the Commercial team.
• Undertake photocopying/ scanning of confidential documentation
• Manage team emails and carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when required
• File management
• Lead, manage and/or support the billing process/cycle using practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers, and producing WIP and debt reports
• Support lawyers with business development activities as required, such as pitching documents and scheduling meetings
• Assist in answering telephone calls promptly and relaying messages back to lawyers accurately and in a timely manner
• Provide cover for other secretaries during breaks, absences, and busy periods
• Act as a point of contact for clients in lawyers' absence, as required
• Support with internal projects relating to the team, or operational matters, as required
• Regularly offer assistance wherever possible
• Proactively seek work to assist other team members during quieter periods
• Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint
• Ensure documents returned to the lawyers accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentation
• Prepare, collate, and index legal documents
• Diary management and support for the team
• Arrange internal and external meetings, liaising with reception as required
• Organise and supporting all travel arrangements
• Perform any other relevant tasks required to provide support and assistance to the team.

Experience and Skills Requirements:

• A minimum of five GCSEs (or equivalent) including English and maths GCSE at grade C and above
• Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and Excel
• Intermediate formatting skills
• Good numerical skills
• Excellent English and grammar
• Proven ability to learn new IT systems, internal processes, and procedures
• Proven experience of working as an administrative assistant, secretary, or PA ideally within a legal environment
• Specific knowledge and experience of legal documentation, including the legal billing process
• Expertise with IT software customarily used by professional service firms, e.g. Thomson Reuters 3E and NBI systems, such as "Intapp Open" and "OnePlace"
• Previous administrative, secretarial or PA experience
• Good interpersonal and communication skills; excellent accuracy and attention to detail
• A commitment to excellence and to delivering high levels of service
• Highly organised with strong time management skills and the ability to prioritise a varied workload
• Proactive and self-motivated with a practical, can-do approach
• Shows initiative and takes personal responsivity for own work and accountability for its quality
• A proven team player with an ability to build a positive rapport with clients and other employees
• Resilient and calm
• Has the ability to adapt and change
• Flexible work ethic to meet the firm's requirements and willing to take on new responsibilities as required

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.