Legal PA

Full time, Monday-Friday, hybrid working available (4 days in office, 1 from home), based in SW London. £35,000 - £40,000 - Great Benefits
The firm
We have an exciting opportunity working with a specialist law firm with various offices across London. They are within the top Times Law firms and Legal 500.
Their staff are what makes them who they are. They are committed to providing a positive work environment. They invest in their staff and encourage them to develop and grow. They provide opportunities for individuals to build a rewarding career and to really make a difference. They have comprehensive employee benefits together with wellbeing policies and a mentorship programme.
The role
Seeking an experienced PA to provide day-to-day support to a managing partner and two junior partners.
The successful candidate will uphold effective communication with the managing partner and work with them to organise their diary, manage their appointments and commitments and liaise directly with clients and professionals on their behalf. They will also assist the diary management and booking appointments for the partners that they support.
You will ideally have at least 3 years of PA experience to a partner or a director in a legal setting.
Their responsibilities will include, but are not limited to:
Diary management and answering internal diary related queries
Collating and recording monthly expenses
Liaising with clients and professionals to arrange calls, video conferences, in person meetings and restaurant reservations.
Booking meeting rooms internally and externally
Liaising with new prospects, including:
Booking initial calls
Send forms to the clients
Sending LEGL onboarding emails and engagement letters
Managing the mediation process, including:
Book intake and joint sessions
Send mediation process emails
Send onboarding docs, LEGL links for AML checks, payment on account
Send session summary emails out
Send out invoices
FMC membership renewal
Schedule meetings with mediation coach
Manage mediation voucher scheme
Scheduling coaching and training sessions and providing necessary documentation
Drafting covering emails and sending letters and emails out on behalf of Peter/partners
Electronically signing COFA forms, contracts and documentation on behalf of Peter/partners
Assisting with the preparation for and scheduling for Resolution drafting committee meetings
Assisting with the scheduling and organising of national and regional Resolution committees, including:
Setting up SharePoint folders with relevant documentation
Setting up BaseCamp for meetings
Liaising with attendees, fielding questions and tracking attendance
Assisting with the organisation and progression of various projects, including:
Scheduling meetings
Providing relevant documentation
Scheduling follow up meetings
Checking the progress of projects and reminding Peter/partners where projects have stalled
Liaising with any third-parties in relation to projects where appropriate
Assisting with the maintenance of membership to the International Association of Foreign Lawyers and organising attendance to relevant events
Assisting with travel arrangements including booking taxis, trains, flights, hotels and activities
Fielding calls when the partners are unavailable, taking messages and assisting where possible
Monitoring the partners inbox when they are on annual leave and forward relevant emails to appropriate members of staff for action
Assisting with the organisation of client hosted events, including:
Booking venues
Catering
Sending invites and collating attendance lists
Liaising with relevant third-parties, including PR and marketing agencies
Assisting with the creation of marketing material
Attending events the day to assist with organisation
Note taking
E-filing
Time recording
Any other reasonable responsibilities, from time-to-time, expected in a personal assistant role