Legal PA

Job DescriptionFull time, Monday-Friday, hybrid working available (4 days in office, 1 from home), based in SW London. £35,000 - £40,000 - Great Benefits The firmWe have an exciting opportunity working with a specialist law firm with various offices across London. They are within the top Times Law firms and Legal 500.Their staff are what makes them who they are. They are committed to providing a positive work environment. They invest in their staff and encourage them to develop and grow. They provide opportunities for individuals to build a rewarding career and to really make a difference. They have comprehensive employee benefits together with wellbeing policies and a mentorship programme.The roleSeeking an experienced PA to provide day-to-day support to a managing partner and two junior partners.The successful candidate will uphold effective communication with the managing partner and work with them to organise their diary, manage their appointments and commitments and liaise directly with clients and professionals on their behalf. They will also assist the diary management and booking appointments for the partners that they support.You will ideally have at least 3 years of PA experience to a partner or a director in a legal setting.Their responsibilities will include, but are not limited to:Diary management and answering internal diary related queriesCollating and recording monthly expensesLiaising with clients and professionals to arrange calls, video conferences, in person meetings and restaurant reservations.Booking meeting rooms internally and externallyLiaising with new prospects, including:Booking initial callsSend forms to the clientsSending LEGL onboarding emails and engagement lettersManaging the mediation process, including:Book intake and joint sessionsSend mediation process emailsSend onboarding docs, LEGL links for AML checks, payment on accountSend session summary emails outSend out invoicesFMC membership renewalSchedule meetings with mediation coachManage mediation voucher schemeScheduling coaching and training sessions and providing necessary documentationDrafting covering emails and sending letters and emails out on behalf of Peter/partnersElectronically signing COFA forms, contracts and documentation on behalf of Peter/partnersAssisting with the preparation for and scheduling for Resolution drafting committee meetingsAssisting with the scheduling and organising of national and regional Resolution committees, including:Setting up SharePoint folders with relevant documentationSetting up BaseCamp for meetingsLiaising with attendees, fielding questions and tracking attendanceAssisting with the organisation and progression of various projects, including:Scheduling meetingsProviding relevant documentationScheduling follow up meetingsChecking the progress of projects and reminding Peter/partners where projects have stalledLiaising with any third-parties in relation to projects where appropriateAssisting with the maintenance of membership to the International Association of Foreign Lawyers and organising attendance to relevant eventsAssisting with travel arrangements including booking taxis, trains, flights, hotels and activitiesFielding calls when the partners are unavailable, taking messages and assisting where possibleMonitoring the partners inbox when they are on annual leave and forward relevant emails to appropriate members of staff for actionAssisting with the organisation of client hosted events, including:Booking venuesCateringSending invites and collating attendance listsLiaising with relevant third-parties, including PR and marketing agenciesAssisting with the creation of marketing materialAttending events the day to assist with organisationNote takingE-filingTime recordingAny other reasonable responsibilities, from time-to-time, expected in a personal assistant role
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