Legal PA

Our client is seeking a Legal PA to provide a high-quality, professional support service. The right candidate will need previous administrative or secretarial experience, strong team working skills, commitment to delivering exceptional client service and a proactive approach to make a positive difference. The Legal PA will be supporting up to 4 partners within the business and will need to be exceptionally organised.Good interpersonal skills are important in this role, as is empathy, and a caring style (caring both about your colleagues and about the outcome of each task you perform). Also, a willingness to adapt your style and approach to your colleagues' needs to see different tasks through to completion.This is a full-time role based in the office initially, hybrid working will be considered after initial training is complete.Company Benefits: Free parking on siteCareer development opportunitiesOpportunity to work alongside industry-leading lawyersPension schemePrivate Medical InsuranceLife assuranceCritical illness InsuranceBuy/sell holiday schemeDental insurance Key Responsibilities:Perform key administrative tasks as required by the teamUndertake photocopying/ scanning of confidential documentationManage team emails and carry out management of e-post and correspondence (internal and external) including drafting replies to routine correspondence when requiredFile managementLead, manage and/or support the billing process/cycle using practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers, and producing WIP and debt reportsSupport lawyers with business development activities as required, such as pitching documents and scheduling meetingsAssist in answering telephone calls promptly and relaying messages back to lawyers accurately and in a timely mannerProvide cover for other secretaries during breaks, absences, and busy periodsAct as a point of contact for clients in lawyers' absence, as requiredSupport with internal projects relating to the team, or operational matters, as requiredRegularly offer assistance wherever possibleProactively seek work to assist other team members during quieter periodsProvide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPointEnsure documents returned to the lawyers accurately reflect the original request before returning work. This will include proof-reading the document, checking spelling, grammar, sense, amendments, and presentationPrepare, collate, and index legal documentsDiary management and support for the teamArrange internal and external meetings, liaising with reception as requiredOrganise and supporting all travel arrangementsPerform any other relevant tasks required to provide support and assistance to the team. Experience and Skills Requirements:Intermediate knowledge of Microsoft Outlook, Word, PowerPoint, and ExcelIntermediate formatting skillsGood numerical skillsExcellent English and grammarProven ability to learn new IT systems, internal processes, and proceduresProven experience of working as an administrative assistant, secretary, or PA ideally within a legal environmentSpecific knowledge and experience of legal documentation, including the legal billing processPrevious administrative, secretarial or PA experienceGood interpersonal and communication skills; excellent accuracy and attention to detailA commitment to excellence and to delivering high levels of serviceHighly organised with strong time management skills and the ability to prioritise a varied workloadProactive and self-motivated with a practical, can-do approachShows initiative and takes personal responsivity for own work and accountability for its qualityA proven team player with an ability to build a positive rapport with clients and other employeesHas the ability to adapt and changeFlexible work ethic to meet the firm's requirements and willing to take on new responsibilities as required If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted
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