Legal PA - Private Client & Family, 3 days per week (Fixed Term contract - 12 Months)

Legal PA - Private Client & Family, 3 days per week (Fixed Term contract - 12 Months)The roleThis is an exciting opportunity for an experienced Family Legal PA to join the Family Team in our Private Client Department on a part-time 12 month FTC basis. You will provide first class professional legal secretarial and administrative support to a busy team of fee earners (including partners). Legal PAs work principally for named fee earners, however all PAs work as part of a team with shared responsibilities.Role responsibilityProactive and ongoing management of fee earners' inboxes, including filing emails in Filesite.Monitoring and responding to post/emails, prioritising correspondence to enable fee earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action.Creation of new client/matter files and onboarding clients and undertaking due diligence.Creating first draft Engagement Letters and distributing these once approved by the matter partner.Dealing with the end to end billing process including running reports using Elite 3E reporting.Assisting partners/fee earners by liaising with the billing team, producing the relevant documentation and reports, and prompting Partners/fee earners to complete all necessary paperwork. Creating precedent invoice letters to send to clients.Preparing account forms and where necessary management of client invoices.Proactive diary management to include booking of internal/external meetings, identifying potential clashes.Being proactive by ensuring that the fee earners have any paperwork, equipment and supplies required for any meetings, travel etc.Ensuring all requirements are met when arranging meetings eg booking meeting rooms, video conference facilities, refreshments, restaurants.Responding and dealing with external or internal telephone calls and queries in a professional manner, taking clear and concise messages. Establishing relationships with clients and clerks at chambers and being able to give assurance with generic queries, demonstrating knowledge of the files.Producing hearing bundles ensuring the relevant court documents are in the relevant section etc.Department specific support, e.g. familiarity with standard Family Court Forms and Precedents.Delegating and managing work to our Document Production Centre, ensuring dictations and documents are submitted and returned in a timely manner.Proof reading to ensure all documents produced are accurate and correctly presented paying attention to Howard Kennedy house styles.Typing/amending documents and drafting where appropriate.Identifying files on Fee Earner matter list to be archived.Collating and producing bundles to Counsel and CourtPreparing agendas, presentations etc for internal/external meetings.Ensuring all external contacts/agent fees are updated to relevant systems.Dealing with BD activities ensuring all relevant databases are updated. Dealing with all travel arrangements including producing detailed itineraries.Inputting expense claims via Chrome River.Event planning (liaising with BD).Delegating appropriate work to the Team Assistant.Small volume photocopying and scanning, with delivery/collection of large volume photocopying and scanning and couriers to the Document Services team.Support to other Legal PAs where required, especially during any absence.About youIdeally you will be able to demonstrate;Experience in a law firm, supporting fee earners in a demanding, high performing professional services environment.Experience in Family Law is essential.Excellent oral and written communication skills.Excellent diary management skillsExcellent organisational skills and time-management skills.Excellent attention to detail.The ability to demonstrate flexibility, pro activity and self-motivation.Strong communication skills with the ability to communicate with individuals of all levels, both internally and externally.Displays discretion when dealing with sensitive information.The ability to remain calm and focus, even when working on multiple priorities.The ability to work in a team and to multitask.Excellent use of Outlook, Microsoft Word, Excel, PDF and Powerpoint.Practical use of BigHand digital dictation system.Practical use of Elite 3E system.Practical use of CRM.Practical use of DocuSign system.Practical use of Intapp system.Practical use of Lexis Smart Forms.Practical use of Chrome River.25 days annual holidayPermanent Health InsuranceLife AssuranceInterest free Season Ticket LoanPension SchemeStaff Introductory SchemeEmployee Assistance ProgrammeAbout usWith almost 200 lawyers in one location, we ensure our clients have the right team to help them get from where they are to where they want to be. We advise major corporates and institutions as well as entrepreneurial, ambitious enterprises which are often privately or family owned, or private equity backed. As well as our significant business law capability, we are one of only a few London-based law firms with a large private wealth offering. Our clients find our straightforward approach a compelling alternative to larger, less personal firms.Whether you are an ambitious and talented individual wanting to hit the ground running from day one, or an established professional looking for a new opportunity, Howard Kennedy is the firm where you can really make it happen.We have earned a strong reputation for our exceptional and uniquely talented people who between them deliver outstanding results for clients. In a firm of our size, our strong team dynamic creates a thriving culture of creativity and entrepreneurialism. Howard Kennedy is a pragmatic and non-hierarchical environment where success is shared, and you are proactively encouraged to thrive at your own pace.Our distinctive culture is built on fairness and respect. Guided by the firm’s values of talk straight, think smart and be yourself, everyone in the firm holds equal value, and everyone plays their role in supporting, encouraging and inspiring colleagues to do their best work.At the same time, we recognise and reward individualism, celebrating the diversity of our people and supporting them to grow their practice and drive their own career advancement.As well as client work, there is opportunity to broaden your horizons at the firm with fulfilling pro bono and charity projects. We have a regular social calendar full of wellbeing activities, charitable and social events too.
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