Learning & Development Administrator

To carry out administration duties within the HR team, playing a key role in the learning and development of all staff across the firm. Who are MHA Moore and Smalley?MHA Moore and Smalley is a leading independent provider ofaccounting, business advisory and wealth management services. We have officesin Preston, Blackpool, East Midlands, Kendal, Lancaster, Liverpool and Manchester,with over 300 partners and staff advising clients across the UK. We are alsopart of a global network of firms, helping clients with international trademattersOur Mission: Engage with our clients and our peopleto deliver technical excellence and quality in everything we do.Our Values:Creating a friendly, positive environmentStriving to be the best we can beDoing the right thingPutting something back Why work for MHA Moore and Smalley?Weare a top 50 award winning professional services firmPartof a national and international network of firms with global opportunitiesClearcareer opportunities and progression pathsPayprogression linked to role developmentWehave an excellent reputation for training staff in a friendly andwelcoming environmentFocuson work/life balance – flexible working patterns/locationsWeare accredited “Investors in People”Greatsocial life and involvement in community and charitable initiativesBenefitspackage including: pension scheme, life assurance, flexible benefits (suchas options to buy/sell annual leave, cycle to work scheme and dentalinsurance)The Role(Key responsibilities)Schedulinginternal training courses within the training platform and/or Outlook asrequired.Communicatingcourse information on the firm’s intranet such as the course registrationprocess for events, agendas.Monitoringtraining attendance responses and raising concerns to departmental managers.Liaisingwith managers / service line heads / partners regarding continuing professionaldevelopment (CPD) events in terms of timing and format and publications ofagenda / course content.Liaisingwith external course speakers for the technical CPD events dates.Sourcingexternal venues for face to face events as and when required and within budget.Coursecompletion processes – close courses so that training attendance records update,issuing and reviewing course evaluation feedback forms to ensure training ismeeting the required standards.Supportingthe Early Careers Lead with the annual student training plan to ensure ourstudent cohorts are booked on and attend relevant courses.Issuing,updating and collating student training agreements as guided by the EarlyCareers Lead. Supportingcolleagues with day-to-day learning, development and student related queries.Supportingthe HR Business Partner and Early Careers Lead by undertaking learning, developmentand student administration duties as directed.Trackinglearning, development and student related costs and invoices.Bookingad hoc training courses/webinars with external providers as requested andmaking payments via the approval process to secure bookings.Uploadingtraining content to the learning management platform such as monthly technicalcontent and other recorded courses as required.Ensuringvalue for money including diary checking to establish optimum training dates toachieve maximum attendance.Adhoc reporting on training as requiredCoordinatingteam building events for service line partners as required (sourcing venues,events management providers, table planning, etc).Supportingthe annual appraisal process to include the scheduling of moderation meetingsand setting up relevant documents in advance of meetings.Reportingon training needs from appraisals; sourcing courses and booking as appropriate.Supportingsystem development and liaising with suppliers as appropriate for the learningmanagement system (LMS) and HR information system (HRIS) when learning and developmentrelated.Obtainingdietary and medical requirements when scheduling events to ensure an inclusiveenvironment and communicating this to relevant individuals as appropriate toensure relevant arrangements are made.Accuraterecord keeping, ensuring systems and personnel files are continuously up todate.Timelyprocessing of information including sharing relevant information with financewhere applicable.Providingrelevant information to the Head of People to support with the annual budget preparationprocess.Ensuringcompliance including adherence to the firm’s policies, processes and procedures.Supportthe wider HR team members with administration duties. Experience, Skills and Qualifications requiredCompetent user of Microsoft packages (Word, Excel, PowerPoint, in housesystems).Prioritisation skills with the ability to manage time efficiently.Ability to quickly learn and use various software packages.Proactive inapproach to work tasks and ability to use own initiative.Ability toproduce a high volume of output in a fast-paced environment.Good standardof grammar and ability to draft professional communication.Minimum of 2 years’ experience in an administration role. Experience ofworking with in-house information systems.Experience ofworking with learning management systems.Experience in aprofessional services environment. Personspecification:Professional,personable, a team player and attentive to detail.Has a desire toprovide a high level of service to stakeholders. Qualifications:GCSE grade C(minimum) Maths and English, or equivalent
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