Knowledge and Information Specialist Ref. 3219

Knowledge and Information Specialist Ref. 3219
Department
Information Assurance and Specialists
Location(s)
London
Hours of Work
Full-time and part-time opportunities (flexible working hours available)
Flexible Working: opportunities include full time, part time, and compressed hours.Due to the sensitive nature of the work, the majority of the role is office-based but flexibility such as a compressed four-day week, nine-day fortnights and accumulated time off in lieu is possible.About UsMI5 and MI6 are part of the UK’s Intelligence Services. We work together to safeguard Britain’s people, interests, and businesses from various threats at home, overseas, and online, including cyber-attacks, espionage, terrorism, and organised crime. Working across our vital missions, you’ll deliver impact at the heart of national security, all within a supportive and inclusive environment that allows everyone to thrive. The RoleOur organisations are driven by information. As a Knowledge and Information Specialist, you’ll maximise that information’s impact and actively contribute to our mission. Working with a range of unique and interesting information, you’ll use your specialist skills to drive business outcomes and inform key decision-making.With a background in information management, you’ll help implement best practice and share your knowledge to support the development of our community. This is a customer-facing role where you’ll provide advice and guidance and help shape your team’s approach to meet a range of requirements. You’ll also engage with stakeholders across the business and ensure wider compliance and standards. At both MI5 and MI6, you’ll represent our information department and its aims. In doing so, you’ll gain a thorough understanding of our objectives and legal obligations.At MI5, you’ll join the team that manages our data and information. This team is responsible for records management, data management, information and knowledge management, policy, and data governance. As your career develops, you could take on subsequent posts in different areas of the organisation and there may also be line management opportunities, depending on the posting. At MI6, you’ll be part of a central team working across several related subject areas such as policy, information and records management, data management, data governance, and compliance. These roles also include the opportunity to be the information management point of contact for wider customer teams. Whichever organisation you join, you’ll have a key role in enabling digital and technological change. That could mean overseeing systems, contributing to the development of working practices and policies, and ensuring developments in information management tools are implemented. Please note that due to the sensitive nature of the role, opportunities to work from home are limited. We do offer flexible hours such as a compressed four-day week, nine-day fortnights, accumulated time off in lieu (TOIL) or part-time (three days per week), however the latter may impact your salary.About YouYou’ll have a qualification in data/information/records management or data governance, or a minimum of two years relevant experience in one of these areas. Given the nature of our organisations, experience of working with highly regulated data and ensuring compliance with legal obligations is valuable but not essential, so please don’t rule yourself out if you don’t have this.In particular, you’ll have a talent for information management and be keen to build your career in this area. You might have previously worked with an electronic document and records management system and developed information policies, or have previous experience of delivering policy, technological change or working with a change team.You’ll be working with customers in a team environment, engaging with others across the organisation as well as close partners. So, you’ll enjoy working with people and be able to influence others, shape requirements, and act as a subject matter expert.As a problem-solver with demonstrable experience applying policy and legal frameworks to a variety of situations, you’ll work closely with other specialists while taking ownership of your work. And, you’ll be proactive in contributing your expertise to the Data and Information Management community.Training and developmentUpon joining either MI5 or MI6, you’ll attend an induction where you’ll be introduced to the organisation. You’ll also receive a section-specific induction with members of the team to enable you to learn the specific requirements of your role.You’ll be part of our thriving Information, Data Management and Compliance community, working closely with, and learning from, experienced specialists. Here, you’ll have opportunities to develop and broaden your skill set while developing your expertise in areas unique to our organisation. We pride ourselves on our learning and development offerings. You’ll receive plenty of support as you undertake training relevant to your role as well as broadening your knowledge on the job. You’ll also have the opportunity to work towards or maintain professional accreditation. Rewards and benefits You’ll receive a starting salary of £37,281 to £43,957 depending on experience, plus other benefits including: - 25 Days Annual Leave automatically rising to 30 days after 5 years' service, and an additional 10.5 days public and privilege holidays- Opportunities to be recognised through our employee performance scheme- Interest-free season ticket loan- Excellent pension scheme- Cycle to work scheme- Facilities such as a gym, restaurant and on-site coffee bars (at some locations)- Paid parental and adoption leave.Equal opportunitiesAt MI5 and MI6, diversity and inclusion are critical to our mission. To protect the UK, we need a truly diverse workforce that reflects the society we serve. This includes diversity in every sense of the word: those with different backgrounds, ages, ethnicities, gender identities, sexual orientations, ways of thinking and those with disabilities or neurodivergent conditions. We therefore welcome and encourage applications from everyone, including those from groups that are under-represented in our workforce such as women, those from an ethnic minority background, people with disabilities and those from low socio-economic backgrounds.Find out more about our culture, working environment and diversity on our websites:MI5 and MI6 are proud to have achieved Leader status within the DWP’s Disability Confident scheme. This is aimed at encouraging employers to think differently about disability and take action to improve how they recruit, retain and develop disabled people. Being Disability Confident, we aim to offer a person-to-person interview to any candidate who self-identifies as disabled and meets the essential criteria for the role. This is our ‘Offer of Interview’ (OOI). To secure an interview for this vacancy, the essential criteria (in order of application process) are: • A qualification in data/information/records management or data governance, or a minimum of two years relevant experience in data, information, or records management.• Passing the application form sift.What to expectOur recruitment process is fair, transparent, and based on merit. Here is a brief overview of each stage, in order:• Application sift, looking at your motivation for the role and the organisation and experience/qualifications• Assessment Centre, including competency and technical interview• If successful, you will receive a conditional offer of employment, subject to vettingPlease note, you must successfully pass each stage of the process to progress to the next. Your application may take around 6 - 9 months to process including vetting, so we advise you continue any current employment until you have received your final job offer.Before you applyTo work at MI5 and MI6, you need to be a British citizen or hold dual British nationality. You can read our full eligibility criteria
here
.This role requires the highest security clearance, known as Developed Vetting (DV). It’s something everyone in the UK Intelligence Community undertakes. You can find out more about the vetting process
here
. Please note we have a strict drugs policy, so once you start your application, you can’t take any recreational drugs and you’ll need to declare your previous drug usage at the relevant stage.Before you apply, we advise you to consider setting up a separate email address for your contact with us, to ensure your personal and application correspondence remain separate. Try to avoid having identifying features in your email address, such as your first and/or surname and date of birth. This is good practice and will help you to manage your application with us more discretely.The role is based in London, so you’ll need to live within a commutable distance. Please consider any financial implications and practicalities before submitting an application. A loan is available to support people relocating to London.Please note, you should only launch your application from within the UK. If you are based overseas, you should wait until you visit the UK to launch an application. Applying from outside the UK will impact on our ability to progress your application. You should not discuss your application, other than with your partner or a close family member. Right to Withdraw StatementPlease be aware that we withhold the right to bring forward the closing date for this role from the original closing date once a certain number of applications have been received. Please be mindful of this and submit your application at your earliest convenience to avoid disappointment.
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