IP Administrator

Help shape the future of intellectual propertyMarks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.The IP Administrator is responsible for providing filing and post-filing assistance in accordance with official rules and regulations, and using the firm’s case management system in order to support the patent fee earners in providing a timely and efficient service.Processing incoming post to ensure that relevant data is recorded on InprotechGenerating and forwarding documentation to internal and external clientsFiling of correspondence electronically in the document management system (DMS)Monitoring due date/reminder lists and following up as requiredLiaising with external parties to resolve queries or obtain instructionsRecording service charges as applicableAccessing external information sources to check and retrieve relevant informationWorking in compliance with the firm’s quality management systems and policies.This position may encompass various roles designed for our specific business workflows:Case Administration - recording events, processing documentation, sending out appropriate reminders and ensuring case record information is up to date and accurateFiling - preparing and officially filing Intellectual Property Rights (IPR) applications, instructing foreign attorneys and arranging for associated fees to be paidPost Filing - obtaining and submitting all documentation required to progress a filed application Technical knowledge, professional qualifications and experienceThe successful candidate will have:-Previous administrative experience in a legal environmentStrong written and verbal communication skillsGood IT skills – including MS Office and OutlookExperience of a document management system (preferred but not essential)IP experience (preferred but not essential)CIPA Administrator qualification (preferred but not essential)In addition, the successful candidate will be able to demonstrate:A self-motivated and pro-active attitudeA methodical approach with excellent attention to detailGood organisation and prioritisation skillsThe ability to work under pressure and to tight deadlinesThe ability to work independently and as part of a teamRemuneration and benefitsCompetitive salary dependent on qualification and experience26 days’ annual holiday, plus statutory holidays Contributory pension schemeHybrid WorkingLife assurancePrivate medical insurance (after 12 months)Permanent health insurance (after 12 months)Reimbursement of membership fees to professional bodies required for the rolePrevious administrative experience in a legal environmentGood IT Skills - including MS Office and OutlookExcellent organisation and prioritisation skillsA highly motivated and pro-active attitude
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