Human Resources Administrator

Job Title:
Human Resources Administrator
Location: Hertford
Hours of work:
40 hours per week
Reports To: Group Human Resources Manager
ABOUT US
‘Engineering excellence through proficiency.’
ReachActive provides specialist engineering services across the power, multi-utility and building services sectors within the UK and Ireland. We are a forward thinking and innovative contractor adept at recognising business opportunity, identifying gaps in the market and delivering total solutions that meet the needs and exceed all expectations of our clients.
ReachActive provides its clients with a single source of specialist project resources and services. This approach has led to its five complementary divisions, which provide an unrivalled breadth & depth of engineering services.
DIVISIONS
Multi-utility installations and diversions
Overhead power lines
Substations
Underground power networks
Building services
OUR VISION
Our vision is to be the foremost utility engineering and building systems provider in the UK and Ireland.
MISSION STATEMENT
Through dedication, collaboration, innovation and honest evaluation ReachActive will continue on its path of sustainable progression for the benefit of its staff, clients and the communities in which it operates.
OUR VALUES
S afety – continuous promotion of a safety culture targeting zero harm
T eamwork – collaborating and benefiting from working together
R espect – for staff, clients, communities and the environment
I ntegrity – delivering on promises
V ision – being open to all possibilities
E xcellence – dedicated to high quality in all ReachActive does
ReachActive continuously evaluate performance against our STRIVE values.
ROLE PROFILE:
Provide support to the HR team ensuring excellence around general HR administration, which will include supporting the UK and Ireland employees within a fast-paced working environment. The focus will be around recruitment, handling multiple vacancies and supporting the wider business through recruitment processes and onboarding.
KEY RESPONSIBILITIES AND DUTIES:
Provide administrative support for the end-to-end recruitment processes, including initial discussions with candidates
To co-ordinate recruitment documentation, create job adverts, assist with shortlisting of candidates, arrange interviews as well as assisting with interviews
Complete and send out offers of employment, policies & any associated correspondence (as required) in a timely manner
Process payroll and assisting with the documentation of employee compensation and benefits, e.g., chasing for personal details, sending leaver forms, salary review forms
Entering employee data into the management computer database/system
Carry out Induction of new employees, ensure that right to work checks are carried out and that all the required employment documents are completed correctly
Ensure all new employees complete a medical questionnaire, logging and following up on any issues that occur
Keep an up to date analysis of recruitment, e.g., number of candidates sourced for each role and which social media they were sourced
Manage the HR and the Recruitment inboxes, ensuring emails are prioritised and actioned appropriately
Be the first point of contact for general internal and external HR queries which will include recruitment
Organising meetings, taking minutes/notes and typing up meeting minutes/notes, as and when required
Develop & Maintain relationships with employment agencies to ensure the selection of the best candidates
Setting up recruitment and training events
Updating employee holiday and sickness records
Send out reference requests and manage responses
Compiling spreadsheets for the HR Manager to utilize & report for monthly meetings
Coordinate random drug and alcohol tests as and when required
Coordinate ‘Fit to work’ assessments as and when required
SKILLS AND EXPERIENCE:
ESSENTIAL:
Previous experience working within an HR department and best practices
Excellent people skills and customer service
Excellent organisational skills as well as the ability to multi-task
Ability to work independently and use initiative
Proficient in Microsoft i.e., Word, Excel
Excellent interpersonal skills with the ability to work as part of a team
Excellent written and verbal communication skills and the ability to handle confidential information with discretion
A customer-focused outlook with a high level of discretion and professionalism
Strong knowledge, experience and skills of the hiring process
Excellent decision making and problem-solving skills
Knowledge of computer applications and HR-specific software programs
Must know how to represent both the company policies and the needs of the employees
DESIRED:
Knowledge and experience working within either Construction, Utilities, Engineering would be advantageous
An understanding of employment law and best practice would be advantageous
QUALIFICATIONS/TRAINING
ESSENTIAL:
HR qualification this may include a degree and/or CIPD chartership or the equivalent
N.B.
It should also be noted that the above list of principal duties is not necessarily a complete statement of duties and should be considered as for guidance only.
ADDITIONAL INFORMATION:
The role may require you to travel to sites across the UK & Ireland with occasional overnight stays, as and when required.
Due to the nature of our works, there may be a requirement for to cover out of hours works i.e., weekends and on some occasion’s late evenings. Within reason, you must be willing to cover out of hours works, where necessary.