HSE Administrator

Basic Function:

Responsible for supporting the HSE Manager with ensuring all workplace safety and compliance activities are coordinated and carried out.

Reports to: Head of Health, Safety and Environmental

Key Duties

· Administrative Support

· Compliance and Reporting

· External Liaison

· Targets and Efficiency

· Special Projects

General Responsibilities

1. Administrative Support:

· Provide general administrative services to the Head of Health, Safety and Environmental (HSE).

· Support with data entry, record keeping, creation of procedure documents, carry out policy reviews and issue updates.

· Carry out accident and near miss investigations.

· Manage communications and toolbox talks to the wider teams.

· Work collaboratively with the Head of HSE, developing policies and safer ways of working within the group.

· Assist with managing diaries, contractor approvals and site contractor inductions.

· Support in creating HSE training and development plans for all staff.

· Deliver communication follow-ups for any health and safety updates.

1. Compliance and Reporting:

· Ensure the company is compliant with legislation and procedures related to health and safety.

· Maintain accurate records and documentation associated with health, safety, and environmental activities.

· Prepare regular reports on health and safety matters, for departments and senior management.

1. External Liaison:

· Collaborate with external agencies, contractors and training organisations on health and safety issues.

· Assist in making improvements and implementing necessary changes to the working environment.

1. Targets and Efficiency:

· Achieve personal targets and contribute to team and company targets.

· Assist with carrying out internal health and safety, and environmental audits.

· Contribute to the efficient functioning of the health and safety team and the wider manufacturing teams.

· Provide guidance and advice to others, developing positive working relationships.

Special Projects:

· Participate in special HSE related projects, as required by the job role.

1. Secondary Tasks:

· Perform reasonable tasks necessary to maintain, promote, develop, and expand the organisation’s business interests.

Person specification

· Excellent communication skills both verbal and written.

· Ability to follow instructions, providing support, as required, to members of the health & safety team and manufacturing teams.

· Appreciation and understanding of confidentiality and able to understand and be sensitive to diversity and equality.

· Attention to detail to identify inconsistencies in documents such as reports, policies etc.

· Organised and able to meet tight deadlines with excellent time management skills.

· Flexible in approach with ability to respond to changing pattern of demand at work which can be unpredictable and unplanned, requiring constant shifts in priority.

· Experience of working in an office environment

· Proven ability working with Word, Excel spreadsheet’s written reports and associated correspondence.

· Established IT knowledge (Microsoft Office, email, software packages etc.)

Expected behaviours

· Encourage and support others as part of a team.

· Give guidance and advice to others, develop positive working relationships.

· Communicate openly, being straightforward with people to generate trust and confidence. · Follow procedures and rules, give feedback where these can be improved.

Qualifications

· NEBOSH General Certificate - Required.

· Experience in a similar role - Required.

· Working knowledge of ISO (phone number removed) and 45001 - Desirable

Others:

· Keeping up to date with new legislation and maintain a working knowledge of all health and safety executive (HSE) legislation and any developments that affect the employer’s industry.

· Assist with preparation of site risk assessment and method statements

· Promotion of ‘Near Miss’ & ‘Safety Observation’ reporting, action & closure as a recognised model for delivering a safe workplace and a safety culture across the site

 Our Referral Incentive:

Due to the high amount of interest that we receive for each of our roles unfortunately we cannot respond to each application individually, therefore if you do not hear back from us you have not been shortlisted for this role. Please continue to check our website for any other roles  which may be of interest.

We offer a £500 referral if you introduce someone we place – see our website for details

We regret that this client is not prepared to sponsor work permit or work permit transfer applications. Candidates must be able to prove their eligibility to work in the UK