HR Administrator

Acteon provides a range of industry-leading products and services to support marine and subsea projects for the renewable, nearshore construction and oil and gas sectors across all phases of the lifecycle. We develop and engineer solutions and integrated services using data and knowledge-based insight across our customers' dynamic floating and fixed physical infrastructure.

Acteon is currently looking for a diligent & efficient HR Administrator to join the Acteon Team on a full time, 8 month fixed term contract basis.

Reporting into the HR Business Partner, the main purpose of the HR Administrator role is to provide administrative support and improvement initiatives to the UK HR team members to ensure the HR function maintain an effective and efficient seamless best in class service to the regional business units.

Our ideal candidate will be based in the Bridge of Don, Aberdeen office, but we also welcome applications from candidates based in Norwich or Great Yarmouth for this role.

Duties/Responsibilities

• Responsible for all administrative tasks relating to the employee life cycle…
• Onboarding paperwork including offer letter, employment contract and completing any pre-employment screening requirements including right to work checks.
• Assist with administration of benefit schemes and maintenance including ensuring accurate data is recorded in APP for all employees.
• Assisting with employee inductions
• Amendment to terms and conditions
• Leaver administration
• Responsible for administrating employee changes, ensuring APP and personnel files are up to date, and any changes are communicated to required parties e.g., Finance teams and benefits providers.
• Monitoring visa expiration dates and advising in a timely manner.
• Drafting letters, reports, as required in support of the regional HR team.
• Assist with annual HR activities and processes including Salary Review, Bonus Scheme, and renewal exercises.
• Supporting roll out of group HR policies and initiatives as required
• Supporting the HR team to ensure up to date job descriptions are in place for all roles.
• Working with the HR team to ensure a consistent approach and audit readiness by ensuring all HR processes are being followed and the appropriate documentation is filed accordingly.
• Assisting with the monthly pay flow files/payroll processing, ensuring all new start information/leavers and contractual and benefit changes are captured, before sending to Finance for processing.
• With guidance from HRBP, provide HR administrative support in confidential meetings including investigations, disciplinaries, absence, probation and performance discussions including arranging any meetings as required.
• Occasional travel to other Acteon worksites may be required.
• Any other HR activity which may be required

Requirements

• Whilst no direct experience is required, it is essential that the right candidate has the aptitude and desire to grow in this role.
• Experience working in a fast-paced business HR admin role would be an advantage.
• HR systems experience desirable.
• Higher Grades/A-Level or equivalent including English.
• The interest to pursue a formal HR qualification in the future e.g., CIPD.
• Able to maintain confidentiality and adherence to employment law and working practices.
• Excellent attention to detail applied to all tasks.
• Ability to prioritise and manage a busy workload.
• Strong IT and MS Office skills.
• Strong communication and interpersonal skills, with the ability to communicate effectively in both verbal and written forms.
• Full UK Driving Licence