HR Admin/PA

HR Assistant / PAGlasgow(12-month fixed term)Are you a highly experienced and motivated HR Assistant willing to take on a 12-month role within a two-part role a role that will also require PA work?HR responsibilities in the role will include:Supporting the team with graduate recruitment and summer placement processes.Tracking and redacting application application forms/contacting candidatesSupporting the annual intake of graduates to the business, tracking application forms and scheduling interview. Also attending business fairs, as appropriate.Payroll: supporting the HR department with payroll administrationMonthly pension administrationUpdating the HR systemRecruitment: filing and tracking applications and organising interviews with candidates, drafting and sending offer letters and contracts of employment, running inductions for new starters, updating and managing the HR system with new starters and leavers and processing invoicesTraining: liaising with training providers, assisting with developing the planning cycle, scheduling courses, paying invoices; coordinating training materials, and circulating training emailsOther Administrative Support duties:General administrative duties including photocopying, scanning of documents, filing, taking messages and sorting and distributing postClient correspondence: Assisting with routine correspondence and enquiries from clients and members of the public in a timely manner on behalf of fee earnersDiary management: extensive diary management for key partners as well as planning and coordinating key meetings for clients, lunches, dinners, offsites and events led by the firmConfidentiality: Maintain client confidentiality and legal professional privilegeAny other ad-hoc dutiesSkills and ExperienceMinute taking is essentialPrevious experience within a PA or secretarial background is essentialExperience within HR is desirableExcellent IT skills including full MS Packages and experience using MS ExcelDemonstrated knowledge and use of track changesWorking knowledge and confidence in using office equipment such as photocopiers, scanners, facsimiles, etcBe able to build rapport and communicate positively and effectively with all levels of employees and partnersBe self-motivated and self-drivenBe good at influencing people and look for constructive and positive solutionsHave excellent IT, Excel and data analysis skills and confident in utilising information to support business prioritiesHave excellent attention to detailProactive with a positive 'can do' approachTo apply for this role, please submit your cv toFor any further required information, please contact the perm team on (phone number removed) Job Info
Job Title:
HR Admin/PA
Company:
CV-Library
Location:
Glasgow, Lanarkshire
Posted:
Apr 26th 2024
Closes:
May 27th 2024
Sector:
Legal
Contract:
Permanent
Hours:
Full Time
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