Governance Team Secretary

Job Description
This role is an exiting opportunity to join world know membership organisation in the heart for London.
The successful candidate will have solid experience of board-level support, competency in Microsoft Office, Word, PowerPoint, Excel, Forms, Power Automate and communications platforms and experience of board portals and document management systems, ideally Convene.
29k London
Role:
To provide administrative support to the Governance department, whilst also supporting a number of Committees, with diary management, agenda preparation and note taking.
Duties:
Diary management – particularly arranging committee meetings.
Facilitating online meetings (Microsoft Teams).
Preparing meeting agendas.
Collating and publishing meeting packs on our digital platform (Convene).
Managing user accounts on Convene and addressing technical issues (e.g., expired passwords), liaising with Convene support as necessary.
Creating a user guide for Convene.
Taking meeting minutes.
Keeping a central log of decisions and actions and following-up with action-owners.
Populating the forward agenda planner to include both standing items and follow-up items.
Electronic filing of meeting papers (Microsoft Teams).
Supporting the Elections Officer in administering regional and chapter elections.
Supporting the administration of the Annual General Meeting (AGM).
Creating presentations for the AGM.
Liaising with IT and AV support services as necessary.
Answering routine queries from committee members and others.
Processing supplier invoices relating to the department.
Processing committee member expenses.