Global Office Manager

An exciting opportunity has arisen for an Office Manager to join a prestigious global communications firm, headquartered in Knutsford.
Apply fast, check the full description by scrolling below to find out the full requirements for this role.
As the primary point of contact for all employee, visitor, and facility inquiries, you'll play a vital role in maintaining an efficient, safe, and legally compliant working environment across the global offices. Additionally, you'll collaborate closely with a travel management company to oversee and coordinate all international travel bookings.
Responsibilities include:
Office admin duties ​​​​​​
Managing office facilities and ensuring effective daily operations
Serving as the primary contact for employee facility queries
Coordinating access passes with IT and building management, while maintaining detailed logs
Assisting with meeting arrangements and conducting office inductions for new employees
Overseeing office supplies, including procurement, inventory management, and replenishment
Assisting with office events
Facilities Management and Health & Safety
Line managing other Office Managers and providing support to the US Office Administrator
Overseeing office leases, including negotiation and renewal processes
Managing building maintenance services on an annual or monthly basis, such as boiler maintenance, window cleaning, PAT testing, and lift testing
Maintaining relationships with suppliers and contractors, including contract renewal and budget management
Updating the global office maintenance tracking spreadsheet regularly and ensuring compliance with health and safety guidelines, risk assessments
Travel
Managing and maintaining the relationship and contract with the external travel management company
Ensuring employee traveler profiles are up-to-date on the travel management systems portal
Booking all internal travel, including flights, trains, hotels, and taxis, while handling invoice approval
Additional responsibilities
Managing and renewing all global business insurances
Providing support for Environmental, Social, and Governance initiatives across the global offices in collaboration with the compliance team
Organising employee gifts, digital birthday cards, and long service awards, while maintaining trackers for these initiatives
Person specification:
Demonstrated experience in facilities management, ideally in a similar role
Strong communication and interpersonal skills, both written and verbal
Excellent organisational abilities with meticulous attention to detail
Proficiency in Microsoft Word and Excel, with intermediate skills
Professional demeanour with well-spoken and polished presentation
Numeracy and IT proficiency
Ability to manage workload effectively and prioritise tasks
Reliability and punctuality in meeting deadlines
Proactive and efficient approach to tasks
Solution-focused mindset with the ability to take initiative
Salary for this role is up to £35,000 plus benefits. This is a hybrid role, 3 days in the office and 2 working from home.
If you thrive in a dynamic, people-centric environment and seek a role that offers both challenge and recognition for your contributions, we encourage you to apply.
Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.