FRONT OF HOUSE CO-ORDINATOR / RECEPTIONIST

FRONT OF HOUSE CO-ORDINATOR - Richmond ParkHOURS: 32.5 hours per week, 11am - 6pm Monday - FridaySALARY: £22, 325.63 based on a 0.81 FTEOVERALL PURPOSE OF THE ROLETo provide a professional Reception service at White Lodge, Richmond together with high-quality administrative support to multiple teamsSUMMARY OF THE ROLETo provide a welcoming and friendly reception supported by a good understanding of all activities across the two sites. You will be part of an integral team which manage the reception and public areas of our buildings and provide high-quality support to all departments. Building supportive relationships with all staff ensuring that at key times you are able to provide valuable assistance to others and ensure all school activities meet our high standards.MAIN DUTIES: This list should be seen as illustrative rather than prescriptiveBe the first point of contact for all visitors to the SchoolAdministering credit card transaction logs, invoices and supporting the Finance team with administrative tasks as instructedOrganise cover for Front of House and academic staff during holiday and absences and scheduling planned holiday in coordination with the Front of House team to avoid date clashesDirect administration support for the Technical Services team including responsibility for organising the procurement of services for the SchoolAssist School administrators, particularly during peak times Support academic staff during students’ examinations as directedAssist with the organisation and coordination of open days, parent meetings and other similar School eventsProvide administrative support to the Senior Leadership Team, the Executive Assistant, Head of Site Operations, academic staff and School administrators as and when instructedOrganise incoming/outgoing post and distribute as directedLiaise with staff regarding group visitsOrganise taxis, minibus and couriers as requiredAttend Continuing Professional Development training / INSETEnsure Reception and all common areas are tidy and well-presented at all timesFacilitate and oversee the maintenance and updating of literature displays which should be stocked with current publications via the School’s dedicated service providerManage and ensure the security of all allocated keysKeep the Front of House Handbook, diary and driver’s diary up to date Producing a coherent and helpful handover email for the benefit of weekend Reception based staffCoordinate room bookings in liaison with relevant staffEnsure rooms are tidy and set out appropriately for meetings /events and organise refreshments as directedManage stationery and consumables, ensuring stock is kept at a sensible level and replenished as instructedBe a nominated first aider and fire marshal, assisting the Site Services Manager in ensuring compliance with procedural requirements as instructedTaking daily School attendance and fire registers by submitting data into the School’s MISProject management of ballet shoe orders, bills and other delegated initiates as directedAttend and complete assigned tasks at Upper School from time to time.For further details and an application pack please visit our website by clicking apply.