Fleet, Training Admin Officer

To provide high quality customer service and efficient administration support for Fleet training, fleet workshops and Fleet management.To promote Fleet/Training Operations Commercial Service opportunities both internally and externally, be responsible for collecting and handling money. Involvement in financial management including billing and invoicing, responsible for your own BCP credit card.To support Team Managers by monitoring “O” licence compliance, maintaining and monitoring fleet related contracts, maintaining accurate records as per the legal requirement imposed on the authority.To work with Team Managers and Supervisors across Environment in the day to day running of the operation by providing essential support for front line training activities. Identify improvement/efficiency possibilities including supporting systems thinking reviews.Main Responsibilities>To develop & manage the day-to-day Operational ICT systems (Tranman, PC Link and Net 2),To participate in & organise staff training initiatives supporting the Training Officer and competency framework as appropriate.To organise training for Council employees and external customers to nationally recognised standards and to link training opportunities to the BCP learning & development plan and employee behaviours. Ensuring Training Centre is adhering to accredited bodies guidelines. Maintain master training records for use in management reporting. Market and promote the Training Centre both internally and externally.To maintain and manage confidential and personnel information for all operational BCP employees ensuring all data protection legislation is adhered to.To monitor and prioritise complex service demands, working with the Workshop managers/Fitters creating schedules & liaise with Service Units in relation to training, vehicle inspections, service scheduling, MOT testing and LOLER testing.To support the management of the tyre, parts and hire contracts with chosen suppliers, monitoring levels of spend and product turn over, carrying out audit checks and responsibility for arranging, attending, and recording contract meetings.To support the development the Council’s MOT Test Centre, responsibilities include arranging promotional activities such as advertising and marketing design, and legislative responsibilities including taking and scheduling in bookings from customers, procurement and booking test slots from DVSA, and liaising with Workshop manager as necessary, liaison with customers including taking payments by cash/credit card and processing relevant paperwork.To undertake on behalf of the BCP administrative responsibilities in line with DVSA legislation, including vehicle records, drivers records such as defect recording & drivers hours.Responsible for the design and management of audit checks to ensure licence and qualification related compliance with BCP employees & contractors.Develop and implement an effective marketing programme for fleet related services both internally and externally via appropriate media streams.Provide continuous review and recommendations for improvement in both terms of information content and methods of distribution.To receive and handle money, credit card payments & invoices.To comply with all decisions and policies of the Council and any relevant statutory requirements, for example, the Health and Safety at Work Act, the Data Protection Act, Fairness for All Policy and the Freedom of Information ActThe Ideal Candidate> Will be able to create training schedules, be able to record training records, liaise with operational managers to identify operational and employees training needs, be able to maintain and manage confidential and personnel information for all operational BCP employees ensuring all data protection legislation is adhered to.About BCP CouncilBCP Council provides services to a diverse community of 400,000 residents and employs more than 5,000 people. Our area includes over 15 miles of beautiful world-renowned coastline. We can offer career defining roles to transform and improve services.By working with us, you can help deliver a vision of a thriving, word-class, prosperous and inclusive place for generations to come.We offer an excellent benefits package to colleagues. Find out more on our website .As a result of the creation of BCP Council in 2019, we are working on simplifying our terms and conditions of service and will be creating a single pay structure which is to be applicable for all employees.It is important to us that we offer benefits that our colleagues value as part of their total employment package and we are reviewing these to make sure we have it right.We are in the process of establishing a timescale for implementation and colleagues joining us will be included in these changes. This is expected to be in place in 2024.
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