Fleet Administrator

Fleet Administrator Location: West Byfleet, England, United Kingdom Salary: 24,000 - 25,000 Company Overview: Mainstay Recruitment is currently seeking a Fleet Administrator for an innovative soft facilities company specializing in delivering high-quality solutions for cleaning, grounds maintenance, and support services. Role Overview: As a Fleet Administrator, you will play a crucial role in supporting all administration and coordination activities related to our vehicle fleet. Acting as a key interface between our Head Office and Operational Teams, you will ensure that vehicles are available, drivers are properly set up, and compliance standards are met. No prior fleet experience is required as full training will be provided.However, excellent administration, coordination, and communication skills are essential.Proficiency in basic IT/software usage is also required.A Full UK Driving Licence is necessary.Responsibilities:Coordinate and set up new drivers on the vehicle management system.Ensure vehicles are in correct and safe working order.Order and prepare relevant vehicles for new contract live dates.Liaise with vehicle mechanics to schedule and oversee repairs.Arrange vehicle recovery as needed.Ensure all fleet vehicles adhere to Health & Safety policies.Carry out accident reporting processes and handle accident claims.Monitor and update fuel card usage.Record and monitor vehicles entering the London congestion charge zone.Liaise with external suppliers and obtain quotes for vehicle maintenance.Perform handovers and collections from existing drivers/teams.Monitor the Group Incident Database and liaise with insurers.Keep Telematics systems updated and produce utilization reports.Oversee maintenance schedules and issue Purchase Orders. Key Responsibilities:Check drivers' details and ensure compliance with current legislation.Communicate with mechanics to ensure vehicle safety and timely repairs.Maintain accurate records of fuel card usage.Liaise with external suppliers for vehicle servicing and maintenance.Update relevant systems to organize and monitor fleet vehicles.Handle vehicle accident claims and liaise with external suppliers.Perform general administrative tasks as required.
Ideal Candidate:Experience in a similar role or transferable skills.Excellent communication skills, both written and verbal.Strong problem-solving abilities.Ability to work well within a team or independently.Proficiency in Microsoft Office and Excel.Understanding of vehicle maintenance schedules and common faults (desirable). If you are ready to embark on an exciting career journey as a Fleet Administrator, we invite you to apply now!
#J-18808-Ljbffr