Finance Officer

Location
London, UK (hybrid – at least 2 days a week in office)
Salary: From £34,000 FTE per year (pro rata 4 days a week)Line managed by: Business & Operations ManagerResponsible for line managing: n/aLocation: London, UK (hybrid – at least 2 days a week in office)About GISFWelcome to GISF – a dynamic member organisation comprising over 150 International Non-Governmental Organisations (INGOs) worldwide. Our vision is clear: to enhance security practices within the NGO community, empowering organisations to effectively and securely serve communities in need.Established in 2006, GISF operates from strategic hubs in London and Washington, D.C, expanding soon to Kenya. We facilitate a spectrum of events aimed at fostering knowledge exchange and collaboration, and nurturing networks within the safety and security sphere of humanitarian, human rights, environmental, and related sectors.Moreover, we are dedicated to producing insightful research and crafting best-practice technical guides. Our engagements with decision-makers, workshop delivery, and operational support for safety and security coordination further underscore our dedication to advancing the field.Join us in our endeavour to create a safer world for NGOs and the populations they serve.What We Offer25 days of annual leave increasing annually after 2 years, up to a maximum 30 days (plus bank holidays)Office shutdown between Christmas and New YearEmployer Pension contributionsA focus on professional development, including access to overseas events, workshops, and trainingThe JobThe Finance Officer will work closely with the Business & Operations Manager (BOM). GISF is funded by various donors on different projects with overlapping resources. The Finance Officer will ensure expenditure is allocated to relevant projects and donor funds and will assist in the preparation of GISF’s annual budget, proposal budgets, and implementing budgeting and grant forecasting systems with GISF’s leadership team and project managers. The role will be offered on a part time basis with the possibility of increasing the number of hours worked if required.Job DescriptionFinanceInvoicing – reviewing and paying invoices, invoicing members – ensuring compliance, authorisation requirements, flagging and investigating discrepancies and responding to related queriesProvide financial support to the procurement process, from raising requests to assessing tenders for value-for-money and compliance.Validate travel expenses in advance of staff travel, and process expenses on return.Maintain the filing system for financial documentationEnsure payment documents’ compliance with GISF internal financial procedures and donor regulations.Produce relevant financial reports on a regular basis.Fulfil daily accounting tasks and assist in coordinating financial functions and services.Be the point of contact for GISF’s external bookkeeper and Financial AccountantGrantsProvide clear and relevant financial guidance for the management of ongoing projectsEnsure that all projects implemented by GISF comply with donor financial rules and regulations as well as GISF procedures.Prepare and update monthly reports on grant expenditures compared to Budget (BvA), including staffing and operational cost projectionsWork with programme managers to ensure programme projections are updated, and organise monthly meetings to review BvA and projections, to ensure programme implementation is aligned with expected budget consumption.Provide financial inputs to formal grant reporting.Prepare budgets to support GISF proposals for new funding.CorporateAssist in the preparation of GISF’s annual budget, including briefing the Treasurer and Board as required.Develop quarterly budget reports and forecasts for submission to the Board of Directors.Contribute to the update and development of GISF’s financial policies and procedures with the Business and Operations ManagerCoordination with the Finance departments of GISF’s partner organisations.Support with all audit and compliance processesIn addition to the above, the Finance Officer may be asked to carry out other duties requested by the senior leadership teamPerson SpecificationRelevant qualification in accounting – AAT or equivalentKnowledge and experience using Xero or similar platformKnowledge and experience of using an expense processing platformAdvanced knowledge of Excel (e.g. ability to create and manipulate pivot tables and use functions such as VLOOKUP and SUMIF) (This will be assessed)Good communication skills and good written and spoken EnglishAn eye for detail and a systematic approach to workAbility to handle confidential informationA team player, who relishes using their initiative and is excited to work in a rapidly growing organisationKnowledge of CRM systems (GISF uses Salesforce)Knowledge/experience of DEXTExperience of working with multiple income streams from different donorsKnowledge of donor compliance and regulations (USAID, ECHO, FCDO, etc)All GISF staff are expected to undertake the following general duties;Work within the framework of GISF’s core values, promoting its ethos and mission statement.Work towards achieving GISF’s objectivesEnsure familiarity with and adhere to all GISF policies and procedures and keep informed of GISF activitiesUndertake and apply learning from appropriate training and development programmes.Travel overseas, sometimes to developing countries and areas in conflict, as and when required.Undertake the role in a manner appropriate to the cultural context and within the local legal framework.Understand and uphold the standards outlined in GISF’s Safeguarding FrameworkHow to ApplyApplication is by submission of an application form, CV and cover letter. This should be sent to the Business and Operations Manager, Justina Amenu (##### ).The cover letter should be no more than two pages, and explain why you are interested in this post with GISF and how your skills and experience make you a good fit.Also complete the attached Application Form.
Your application will not be considered without thisClosing date: 25 April 2024 (Interviews will be scheduled as applications are received)Due to the high volume of applications that we receive, we are not able to respond to every application. If you have not heard back from us within 3 weeks after the deadline, it means that your application has not been successful.As this post is UK-based, you will need to show evidence of your eligibility to work in the UK. Further information will be provided when an offer of employment is made.Position Summary The Regional Safety and Security Director (RSSD) guides the development, implementation and monitoring of an effective strategy to identify, analyze and mitigate safety and security risks, enable humanitarian access, maintain continuity of programs, responds to incidents and provide for the protection of all IRC employees and assets. The…Full time – working 37.5 hours per week Salary: From £38,000 Department: Research & Programmes Line managed by: Research & Programmes Manager Responsible for line managing: n/a Location: London (hybrid, at least 2 days in the office) About GISF CIC The Global Interagency Security Forum (GISF) is an independent…Médicos del Mundo is an independent association that works to make the right to health effective for all people, especially for vulnerable populations, excluded or victims of natural disasters, famine, disease, armed conflict or political violence. Our projects are carried out in Spain as well as in 19 countries in…
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