Finance Manager - Financial Accounting

Job summaryThe Finance Directorate of the NHS Lincolnshire Integrated Care Board has an opportunity for an experienced and motivated individual to join the team as Finance Manager within the Financial Accounting Team.The post holder will be a qualified accountant or finalist or with equivalent experience at a senior level in a complex multi-professional organisation.The post holder will have experience of all aspects of annual accounts and financial services functions. The role will be integral in the delivery of the statutory annual accounts and audit, working closely with colleagues to produce the financial accounts and respond to audit queries in a timely manner. The role will also support the monthly reporting of the ICB's running cost budgets.You will also oversee the teams responsible for the financial services functions of the ICB. The key functional areas include General ledger and financial accounting, Cash management, Accounts payable, Accounts receivable and VAT services.Strong organisational, communication and management skills are key to the role. Advanced knowledge of IT, particularly Excel, would be advantageous to this role. You will also require a good understanding of the accounting function and should also be able to plan your workload in order to meet both strict and conflicting deadlines.Main duties of the jobThe Finance Manager - Financial Accounting will report directly to the ICB's Head of Operational Finance and will be responsible for the overall management and performance of the ICB's Financial Accounting functions.The post holder will be required to play an essential role in the production of the ICB's statutory annual accounts and will be required to work closely with the whole department drawing on local and service specific knowledge and expertise to deliver a professional and responsive service to the ICB's external auditors.The Finance Manager will be responsible for managing and coordinating the workload of the staff within the Financial Accounting team to always ensure the provision of a professional and high-quality financial services function and one that demonstrates effective financial governance, due diligence, probity, accuracy, and integrity in financial accounting.The post holder would have successfully led a team responsible for the delivery of a programme or a project to improve services or processes.About usNHS Lincolnshire Integrated Care Board (ICB) is a statutory organisation bringing the NHS together locally to improve population health and establish shared strategic priorities within the NHS.The ICB is part of a wider Lincolnshire Integrated Care System which has four key objectives:Improve outcomes in population health and healthcare.Tackle inequalities in outcomes, experience and access.Enhance productivity and value for money.Help the NHS support broader social and economic development.By working together with the ICB, the wider system will deliver its agreed vision of 'Better Lives for the people of Lincolnshire'. Lincolnshire ICB will use its resources and powers to achieve demonstrable progress on these aims, collaborating to tackle complex challenges.The ICB is Towards Excellence Level 2 accredited which recognises the best in culture, skills and processes in NHS finance.Job descriptionJob responsibilitiesAnnual AccountsOperational lead on the production of the ICBs accounts in accordance with the timetables and deadlines set by NHS England.Set internal timetables and plans to meet the accounts deadlines and ensure everyone involved in the process understands their role in the process. This will include staff within other finance teams and officers outside of the organisation.Liaise closely with the Corporate Services Team in the production of the Accountability Report of the Annual Report and ensure consistency of financial information contained within it.Oversee the Agreement of Balances process.Operational lead for liaising with the ICBs appointed external auditors on their audit of the accounts, ensuring all required information is provided and any queries dealt with in a timely and accurate manner.Communication with external auditors to seek agreement on all accounting and financial governance matters. Responsible for the provision of information to support the external auditors in their review of the annual accounts. Ensure that all audit recommendations are implemented and complied with within the agreed timescales.Financial ServicesLeading and managing the team delivering the financial services elements of the ICB: Purchase to Pay, Order to Cash and Accounting to Reporting.Overseeing Purchase to Pay (P2P) and eProcurement function providing a comprehensive efficient service that includes raising electronic requisitions, the generation and despatch of purchase orders and invoice payment.Leading the team responsible for cash management and accounts receivable/debt management.Continuously improve the financial systems and processes to ensure good governance, stewardship, controls and cost-effective use of resources at all times.Other Financial AccountingProvide specialist and expert advice, in conjunction with external advisers, on VAT matters and ensure accurate and timely completion of VAT returns.Assist HMRC on queries relating to VAT or payment of PAYE/NI as required and provide support during any inspection visits.Advise on off-payroll arrangements and any processes required to meet HMRC or Treasury requirements.Ensure the Balance Sheet is being monitored monthly and that all required reconciliations are being carried out and reviewed in accordance with Financial Control Procedures.Review Financial Control Procedures for all areas within the remit of this post and update as required.Review processes, and implement improvements where necessary, to increase the efficiency of producing financial accounting information and provide increased business intelligence to users of the information. This will include making best use of Qlik or other reporting tools as necessary.Assist in the production of monthly monitoring returns for submission to NHS England.Participate in ISFE Oracle User Groups and provide expert advice as required.Provide advice on the application and interpretation of Accounting Standards and their potential or actual financial impact on the Health Board.Liaise with internal audit on all reviews relevant to the duties of this post and ensure agreed recommendations are implemented.ReportingAssist in production of regular, and ad-hoc, ICB and ICS returns.Production of the ICBs statutory annual accounts in accordance with national NHS guidelines and preparation of robust supporting documentation.To be responsible for the production and maintenance of the Register of Losses and Compensations in line with NHSE guidance and Trust procedures and preparing reports for Audit Committee.Oversee the input and manipulation of financial databases and spreadsheets, where concentration, speed and accuracy are necessary, including monthly statistics for debtors and creditors to feed the month end and Board reports.Oversee the reporting of the ICBs corporate/running costs. To include forecasting/modelling scenarios and associated financial risks.Counter FraudWork with the ICBs Local Counter Fraud Service to support and promote fraud prevention work across the ICB.Promoting and embedding an awareness of fraud, bribery and corruption across the organisationStaff ManagementLine manager for staff, including the management of leave and sickness in accordance with ICB policies and procedures.Setting objectives and monitoring how those objectives are being met.Responsible for performance management of staff, including undertaking appraisals in accordance with ICB policy, ensuring the staff have up to date development plans and that such plans are actioned appropriately.Provide leadership and guidance to staff where necessary for the performance of their roles.Ensure that staff are working to core competencies, including those associated with mandatory training, which are regularly assessed and appropriate to the service.Ensure all appropriate Health and Safety requirements are observed within the team, particularly those relating to ergonomics given the extensive use of computer equipment required to perform their duties.Support the head of department to manage, build and improve the capability and capacity of the finance team.Plan the workload for own team of staff, considering priorities, capacity and ability.Support cover arrangements for finance team peers during periods of leave.Ad-HocDeputise for the Head of Operational Finance, when required, on relevant aspects including preparation of reports and preparation of the ICBs financial information as required.Undertake other work commensurate with the level and seniority of the post.Adhere to the finance team values and guiding principles, demonstrated through positive behaviours.Job descriptionJob responsibilitiesAnnual AccountsOperational lead on the production of the ICBs accounts in accordance with the timetables and deadlines set by NHS England.Set internal timetables and plans to meet the accounts deadlines and ensure everyone involved in the process understands their role in the process. This will include staff within other finance teams and officers outside of the organisation.Liaise closely with the Corporate Services Team in the production of the Accountability Report of the Annual Report and ensure consistency of financial information contained within it.Oversee the Agreement of Balances process.Operational lead for liaising with the ICBs appointed external auditors on their audit of the accounts, ensuring all required information is provided and any queries dealt with in a timely and accurate manner.Communication with external auditors to seek agreement on all accounting and financial governance matters. Responsible for the provision of information to support the external auditors in their review of the annual accounts. Ensure that all audit recommendations are implemented and complied with within the agreed timescales.Financial ServicesLeading and managing the team delivering the financial services elements of the ICB: Purchase to Pay, Order to Cash and Accounting to Reporting.Overseeing Purchase to Pay (P2P) and eProcurement function providing a comprehensive efficient service that includes raising electronic requisitions, the generation and despatch of purchase orders and invoice payment.Leading the team responsible for cash management and accounts receivable/debt management.Continuously improve the financial systems and processes to ensure good governance, stewardship, controls and cost-effective use of resources at all times.Other Financial AccountingProvide specialist and expert advice, in conjunction with external advisers, on VAT matters and ensure accurate and timely completion of VAT returns.Assist HMRC on queries relating to VAT or payment of PAYE/NI as required and provide support during any inspection visits.Advise on off-payroll arrangements and any processes required to meet HMRC or Treasury requirements.Ensure the Balance Sheet is being monitored monthly and that all required reconciliations are being carried out and reviewed in accordance with Financial Control Procedures.Review Financial Control Procedures for all areas within the remit of this post and update as required.Review processes, and implement improvements where necessary, to increase the efficiency of producing financial accounting information and provide increased business intelligence to users of the information. This will include making best use of Qlik or other reporting tools as necessary.Assist in the production of monthly monitoring returns for submission to NHS England.Participate in ISFE Oracle User Groups and provide expert advice as required.Provide advice on the application and interpretation of Accounting Standards and their potential or actual financial impact on the Health Board.Liaise with internal audit on all reviews relevant to the duties of this post and ensure agreed recommendations are implemented.ReportingAssist in production of regular, and ad-hoc, ICB and ICS returns.Production of the ICBs statutory annual accounts in accordance with national NHS guidelines and preparation of robust supporting documentation.To be responsible for the production and maintenance of the Register of Losses and Compensations in line with NHSE guidance and Trust procedures and preparing reports for Audit Committee.Oversee the input and manipulation of financial databases and spreadsheets, where concentration, speed and accuracy are necessary, including monthly statistics for debtors and creditors to feed the month end and Board reports.Oversee the reporting of the ICBs corporate/running costs. To include forecasting/modelling scenarios and associated financial risks.Counter FraudWork with the ICBs Local Counter Fraud Service to support and promote fraud prevention work across the ICB.Promoting and embedding an awareness of fraud, bribery and corruption across the organisationStaff ManagementLine manager for staff, including the management of leave and sickness in accordance with ICB policies and procedures.Setting objectives and monitoring how those objectives are being met.Responsible for performance management of staff, including undertaking appraisals in accordance with ICB policy, ensuring the staff have up to date development plans and that such plans are actioned appropriately.Provide leadership and guidance to staff where necessary for the performance of their roles.Ensure that staff are working to core competencies, including those associated with mandatory training, which are regularly assessed and appropriate to the service.Ensure all appropriate Health and Safety requirements are observed within the team, particularly those relating to ergonomics given the extensive use of computer equipment required to perform their duties.Support the head of department to manage, build and improve the capability and capacity of the finance team.Plan the workload for own team of staff, considering priorities, capacity and ability.Support cover arrangements for finance team peers during periods of leave.Ad-HocDeputise for the Head of Operational Finance, when required, on relevant aspects including preparation of reports and preparation of the ICBs financial information as required.Undertake other work commensurate with the level and seniority of the post.Adhere to the finance team values and guiding principles, demonstrated through positive behaviours.Person SpecificationExperienceEssentialCCAB or CIMA newly qualified or finalist or equivalent experienceExperience at a senior level in a complex multi-professional organisationExperience of all aspects of annual accounts.Successfully led a team responsible for the delivery of a programme/project to improve servicesVerbal, written, numerical reasoning and presentation skillsWell-developed influencing, negotiation, and communications skillsAbility to motivate and lead a team to achieve objectivesProficient in the use of IT systems and Microsoft Office software, including beyond basic ExcelDesirableDetailed knowledge and understanding of specific NHS plans, policies, systems, and processesExperience working with healthcare providers at a senior level who have a turnover of £50m+Detailed knowledge and understanding of specific NHS plans, policies, systems, and processesAdvanced Excel SkillsPerson SpecificationExperienceEssentialCCAB or CIMA newly qualified or finalist or equivalent experienceExperience at a senior level in a complex multi-professional organisationExperience of all aspects of annual accounts.Successfully led a team responsible for the delivery of a programme/project to improve servicesVerbal, written, numerical reasoning and presentation skillsWell-developed influencing, negotiation, and communications skillsAbility to motivate and lead a team to achieve objectivesProficient in the use of IT systems and Microsoft Office software, including beyond basic ExcelDesirableDetailed knowledge and understanding of specific NHS plans, policies, systems, and processesExperience working with healthcare providers at a senior level who have a turnover of £50m+Detailed knowledge and understanding of specific NHS plans, policies, systems, and processesAdvanced Excel SkillsDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.UK RegistrationApplicants must have current UK professional registration. For further information please seeAdditional informationUK RegistrationApplicants must have current UK professional registration. For further information please seeEmployer detailsEmployer nameNHS Lincolnshire Integrated Care BoardAddressNHS Lincolnshire Integrated Care BoardBridge House, The Point, Lions WaySleafordNG34 8GGEmployer's website
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