Finance Assistant

Dealing with all purchase enquiries through EVERY, the purchasing system, and iFinance, the accounting system.Ensure correct approval is obtained before placing orders for timely delivery at a competitive price.Deal with receipt of the goods and deliver to whomever ordered them.Matching of purchase orders to invoices.Dealing with queries from suppliers and agencies via email and phone calls.Ensure Account Payables input to iFinance is done in a timely and accurate manner. This includes both the capture and scanning of all invoices.Resolution of Account Payable related queries..Assist with term and year end preparation and proceduresAccounts Receivable:Co-ordinate the sending out of iPay (lunch account) sign in instruction to parents.Deal with any queries relating to iPay login/access and queries on charges to accounts.Capture the weekly lunch sheet for the Junior School in iPay.Applications must be made using the school’s Application Form, Equal Opportunities Form along with a covering letter of application, including full contact details of two referees. CVs will not be accepted without a completed application form.Any queries regarding the application process should be directed to the HR Manager, ##### send completed application forms to the HR Manager at ##### .Lewes Old Grammar School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants must be willing to undergo Child Protection screening appropriate to the post, including checks with past employers, the Disclosure and Barring Service and sign a self-disclosure form.InterviewsReferences will be requested for shortlisted candidates and prior to interview. Only those shortlisted for interview will be contacted.Candidates will be invited to attend an interview at the School and to meet the Bursar and other members of the Operations Department.Due to the need to appoint quickly we reserve the right to interview and appoint at any stage of the process.Job Summary 05/04/#####
Location:
Lewes
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