Finance Assistant

Interview Date: Week commencing 13th May 2024 (to be confirmed)To work as part of a team responsible for ensuring the provision of financial data, supporting and assisting with financial accounting services, in accordance with the Trust's Standing Financial Instructions, internal office procedures and with statutory guidelines in respect of prompt paymentTo provide general support to the financial management team and provide a range of financial accounting services with an aim to successfully gain competencies in the department activities.Maintain effective working relationships with colleagues in the Trust and outside it, ensuring that work is carried out effectively, to a high standard, to deliver a professional service focused on achieving a high level of customer satisfactionThis post may close early due to high numbers of applications, so you are advised to apply promptly.All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.Careers at George Eliot - 'Where you make a difference'Main duties of the jobTo provide general support to the financial accounts team and provide a range of financial accounting services including cashiering, accounts payable and receivable, general ledger maintenance and month and final accounts preparation.To provide general support to the financial management team and provide a range of financial accounting services with an aim to successfully gain competencies in the department activities.Provide general support to the budget holders, staff, suppliers and customers in relations to financial queriesInput to financial systems to support the delivery of the month end process and financial position.Support the Financial & Performance Analysts with regular meetings to deal with budget holder concerns and discuss and explain the month end financial statementsTraining towards a professional finance qualificationAbout usHere at George Eliot our vision to'excel at patient care'takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:Effective Open Communicationexcellence and safety in everything we doChallenge but supportExpect respect and dignityLocal health that inspires confidenceBenefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.Job responsibilitiesTo provide general support to the financial accounts team and provide a range of financial accounting services including cashiering, accounts payable and receivable, general ledger maintenance and month and final accounts preparation.To provide general support to the financial management team and provide a range of financial accounting services with an aim to successfully gain competencies in the department activities.Provide general support to the budget holders, staff, suppliers and customers in relations to financial queriesInput to financial systems to support the delivery of the month end process and financial position.Investigation of expenditure and revenue income account codes, and liaising as required with budget holders.Complete journals and input to the appropriate financial systemIdentify those expenditure/income accounts that indicate a variance to budget or which the budget holder has queried.Using the financial systems identify all transactions against the accounts.Processing by journal, any corrections between accounts having gained appropriate authorisation.Correction of payroll codings and input to the financial systemMaintain Excel spread sheet of all budget holders and the related cost centresEnsure at each month end, a full set of reports is obtained from the financial and payroll systems and distributed to the correct budget holderSupport the Financial & Performance Analysts with regular meetings to deal with budget holder concerns and discuss and explain the month end financial statementsSupport with the raising of invoices relating to Service Level Agreements and other revenue income. Reconciling those invoices raised back to the Service Level Agreements spread sheet on a monthly basis to ensure accurate recordsTo carry out all of the above duties in line with standing financial instructions and standing orders of the Trust, and in accordance with local procedures and guidelines as notified from time to time. Any instances where the standing financial instructions are not being adhered to should be notified to the Head of Financial Management as soon as possible.Person SpecificationQualification and Professional TrainingGCSE Maths and English Grade C or equivalent.Must not be in any form of formal government funded educationExperience and KnowledgeExperience of team workingWorking on own initiativeDemonstrate of previous work experience paid or voluntaryKnowledge of the Data Protection Act and ConfidentialityExperience of working in a Finance environmentGeneral office workCustomer Service and Customer focused awarenessSkills and AbilitiesMicrosoft office system use e.g. Outlook, word, excelAbility to solve problems situations and cope in a high pressurized environmentAbility to understand the importance of confidentiality and ability to maintain confidentiality at all timesProficient in ExcelTyping/work processing qualification or proficiencyGood Time keeping abilityAbility to understand and interpret front line complexPersonal QualitiesGood written and verbal communicationWillingness to learn new skills and to apply in the workplaceAccuracy and attention to detailMotivated and enthusiastOpen to change and improvements within the environmentPunctual and reliableCalm and resolute under pressureGood telephone mannerDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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