Finance Assistant (G12)

NATO Headquarters | Brussels – BelgiumDefence Innovation Accelerator for the North AtlanticNATO UNCLASSIFIEDVACANY NOTICE / AVIS DE VACANCE DE POSTEPrimary Location: United Kingdom-LondonNATO Body: Defence Innovation Accelerator for the North Atlantic (DIANA)Schedule: Full-timeApplication Deadline: 26 May-2024Salary (Pay Basis) : 4,663.15 Pound Sterling (GBP) MonthlyGrade: G12Clearance Level: NSThe Defence Innovation Accelerator for the North Atlantic (DIANA) is NATO’s newest body. From across the Alliance, DIANA will bring together innovators and operationalend users to foster a transatlantic ecosystem supporting dual-use ground-breakingDIANA is an independent NATO body comprised of an Allied Board of Directors anda management team - the DIANA Executive (DX). Operating out of regional offices inEurope and in North America, the DX will carry out DIANA’s mission: acceleratingdeep tech, dual-use solutions to critical transatlantic challenges in Defence andsecurity. The DX will use Challenge Programmes in line with a strategic direction asthe primary vehicle to accomplish this mission.The Financial Assistant works in the DIANA Executive Office of the FinancialController (DX OFC). The DX OFC is responsible for the management of financialand budgetary control systems for all of DIANA.As custodians of member Nations’ funds, DX OFC provides reliable and transparentfinancial and procurement services in support of DIANA’s mission and objectives. It works to comply with International Public Sector Accounting Standards (IPSAS) andother best practices, including robust risk management.Reporting to the DX Financial Controller, the Financial Assistant supports DX OFC inthe development and implementation of DIANA-specific financial and procurementprocesses, policies, and standard operating procedures. They work closely with theFinancial Officer and Budget Officer.Duties of this role include:
NATO Headquarters | Brussels – BelgiumDefence Innovation Accelerator for the North AtlanticNATO UNCLASSIFIED• Providing assistance on budgeting and related financial information andconducts analyses and reviews of budget and financial information.• Assisting with budget preparation, analysis, reconciliation and formulation.• Assist in preparing financial reports for internal and external use, according to the needs of management, and established policies and regulations.• Overseeing the efficient flow of information within the team. Compile and keephistorical data and documentation to assist with the development of budgetrequests.• Compiling information and quantitative data to prepare regular and ad hocreports that present information such as the status of funds, expenditures, andcommitments.• Contributing to the preparation of the annual DIANA Financial Statements andother financial reporting. Assist in maintaining database, and automatedsystems that record budget and financial data and track budget and financialactivities.• Assisting in performing cost-benefits analyses to compare current yearvariances to the approved budgets; review financial requests for accuracy and• Preparing authorization for payment and performing other fiscal duties asrequested by the Finance Officer.• Assisting in performing budget execution and monitoring the obligationsincurred and the actual expenditures of funds by analysing monthlydepartment budgeting and accounting reports.• Contributing to the preparation of monthly/quarterly status of funds, analysisof undelivered orders, coordinate information for internal and externalbriefings such as at the Finance Committee meetings.• Perform any other related duties as may be required.3. ROLE REQUIREMENTS, QUALIFICATIONS AND EXPERIENCEESSENTIALThe incumbent must have:• Higher vocational training in a relevant discipline with 4 years post-relatedexperience OR a secondary educational qualification with 6 years post-relatedexperience.• Experience in financial management, reconciliation of accounts, and budgetexecution.• Experience in Treasury functions (e.g. bank reconciliations, uploading bank NATO Headquarters | Brussels – BelgiumDefence Innovation Accelerator for the North AtlanticNATO UNCLASSIFIED• Experience gathering, compiling and analysing financial and technicalinformation, to identify and resolve financial and budget issues.• Experience preparing a variety of financial reports covering the status offunds, expenses, and obligations.• Must be detail & results oriented with the ability to produce quality workefficiently and effectively on time.• Ability to work effectively under pressure under tight deadlines.• Possess the following minimum levels of NATO’s official languages(English/French): V (“Advanced”) in one; and I (“Beginner”) in the other.NOTE: Most of DIANA’s internal work is conducted in the English language.DESIRABLEThe following would be considered an advantage:• Professional certification and/or degree in a finance-related discipline (PublicAccounting, Finance, Business Management, Economics).• Knowledge of the International Public Sector Accounting Standards and/orInternational Accounting Standards.• Experience using an Enterprise Resource Planning (ERP) tool.• Practical experience in multinational programmes or other cooperativedevelopment activities.• Experience in working in a start-up and/or innovative environments.• Knowledge of NATO Financial Regulations and procedures and/or4. WHAT WE OFER• Genuinely meaningful work as part of the newest unit within the mostsuccessful alliance in history.• Tax-free salary.• Household and children’s allowances and privileges for expatriate staffincluding expatriation and educational allowances (where applicable) andadditional home leave.• Excellent private health insurance scheme.• Generous annual leave of 30 days plus official holidays.• Flexible working conditions and a smoke-free office in London.• Opportunities for learning and development.In accordance with the NATO Civilian Personnel Regulations, the successfulcandidate will receive a definite duration contract of three years, which may befollowed by an extension.
NATO Headquarters | Brussels – BelgiumDefence Innovation Accelerator for the North AtlanticNATO UNCLASSIFIEDIf the successful applicant is seconded from the national administration of one ofNATO’s member States, a 3-year definite duration contract will be offered, whichmay be renewed for a further period of up to 3 years subject to the agreement of thenational authority concerned. The maximum period of service in the post as aseconded staff member is six years.Appointment will be subject to receipt of a security clearance (provided by thenational Authorities of the selected candidate) and approval of the candidate’smedical file by the NATO Medical Adviser.Applicants who are not successful in this competition may be offered an appointmentto another post of a similar nature, albeit at the same or a lower grade, provided theymeet the necessary requirements.For more information on DIANA, please visit our website. NATO Headquarters | Brussels – BelgiumDefence Innovation Accelerator for the North AtlanticNATO UNCLASSIFIEDNord (DIANA)Grade : G121. VUE D'ENSEMBLE DE DIANA2. VUE D'ENSEMBLE DE LA FONCTION NATO Headquarters | Brussels – BelgiumDefence Innovation Accelerator for the North AtlanticNATO UNCLASSIFIEDbudget.établies.finances. NATO Headquarters | Brussels – BelgiumDefence Innovation Accelerator for the North AtlanticNATO UNCLASSIFIEDESSENTIELimpartis.DESIRABLE NATO Headquarters | Brussels – BelgiumDefence Innovation Accelerator for the North AtlanticNATO UNCLASSIFIED4. CE QUE NOUS OFFRONSsix ans.
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