Finance & Administration Officer

HappyJobsNI is delighted to be exclusively working alongside WOMEN'STEC to recruit an organised, professional and driven Finance & Administration Officer to join this passionate team at a time of exciting growth.

POST TITLE: Finance & Administration Officer

HOURS: 28 hours per week

LOCATION: WOMEN'STEC, 29 Chichester Avenue, Belfast, BT15 5EH

RESPONSIBLE TO: Head of Corporate Services

TIMESCALE: Permanent

SALARY: £26,421 PRO RATA

ABOUT WOMEN'STEC:

WOMEN'STEC is a social enterprise based in North Belfast. It was born out of a recognised need for the creation of non-traditional training and employment opportunities for women in industries traditionally associated with men, including construction skills, engineering and IT.

WOMEN'STEC supports unemployed women to address the barriers that prevent them from moving into employment or training and embarking on a career in an industry which is lucrative and filled with opportunities for women. A major aspect of our work also involves changing attitudes and perceptions, both amongst employers and women seeking employment.

PURPOSE OF THE ROLE

This role will support the Head of Corporate Services in the efficient and effective delivery of finance, administration and HR support for WOMEN'STEC.

Specific Responsibilities:

Finance

Maintaining financial records on QuickBooks, including processing invoices, allocating expenditure to budget classification, and collating reports

• Preparing fortnightly BACS payment runs in line with WOMEN'STEC Financial Procedures.
• Undertaking monthly bank reconciliations.
• Supporting the Head of Corporate Services in the effective and efficient procurement of goods and services in line with WOMEN'STEC Financial Procedures and Procurement policy.
• Liaising with programme staff to ensure that all purchasing, and procurement is in line with programme budgets.
• Support the Head of Corporate Services with the preparation of quarterly expenditure claims and monitoring returns to funders.
• Support the Building Futures programme manager with financial expenditure claims and budget management for the programme.
• Support the Head of Finance and Resources with year-end audit requirements.
• Support the Head of Finance and Resources with statutory reporting requirements.

HR Admin

• Support the Head Corporate Services in ensuring that accurate and timely people information is provided to the senior management team.
• Administer the Access NI checking process for all relevant staff, tutors and facilitators and keep procedures up to date.

PERSON SPECIFICATION

This role requires excellent attention to detail, an ability to work on your own initiative as well as within a team and a willingness to contribute to the overarching success of WOMEN'STEC. You will have a professional manner with an ability to communicate to a range of different stakeholders. You will be a friendly, approachable, and enthusiastic member of the team who is aligned with the values and ethos of our organisation.

Essential

• 5 GCSE's at Grade C or above.
• At least two year's experience of working in finance role.
• Knowledge and experience of computer accounting systems.
• Good planning and organisation skills including attention to detail, ability to work under pressure and balance priorities and use own initiative.
• Excellent IT skills, including use of electronic communications and proficient in Microsoft Office programmes.
• Ability to be resourceful and proactive when issues arise.
• Ability to prioritise and manage a demanding workload and to meet deadlines.
• Ability to work within and across teams.

Desirable

• Knowledge and experience of QuickBooks
• Knowledge and experience of working in a finance role within the community and voluntary sector

ESSENTIAL SPECIAL CIRCUMSTANCES

Understanding and supportive of the values and ethos of WOMEN'STEC and the promotion of equality
BENEFITS:

• 25 days annual leave plus 11 statutory days (pro-rata)
• Benenden Healthcare Cover (upon successful completion of probationary period)
• Pension scheme (6% employer contribution)
• Death in Service Insurance
• Wellbeing initiatives

You could be right for this Finance & Administration Officer position if you've previously worked as any of the following: Finance Assistant, Finance Coordinator, Administration Officer, Bookkeeper, Office Manager, Accounts Payable/Receivable or as a Finance Officer.

HOW TO APPLY

If you are a seeking a new challenge, we would love to hear from you. To express your interest and learn more about this exciting opportunity, please submit your updated CV outlining your relevant experience and achievements either by applying online or sending your CV alternatively call our team on 028 ##### ##### and we'd be happy to answer any questions you may have on the position.

*Closing date for applications for this role is Friday 5^th April at 12pm. Shortlisted candidates will be invited for interviews, in-person at the WOMEN'STEC head office. Provisional interview date TBC.*

Please note: All applications will be processed upon their receipt and not after the job advert closing date therefore we reserve the right to close this vacancy early if we receive sufficient applications for the role, should this occur the provisional interview date may be brought forward. Therefore if you are interested in the position, we strongly advise submitting your application as early as possible. If you would like to confirm the current application status prior to applying for the role please contact Happy Jobs NI directly at or on 02890995808.