Facilities Coordinator

Facilities Co-Ordinator South West Monday - Friday c£30-£35kJob Title: Facilities Management CoordinatorOverview:Join our dynamic Facilities Management team as a Facilities Management Coordinator for a large FM business. We are seeking a highly organised and proactive individual to oversee contractor management, liaison with stakeholders, maintain records, and support various facets of facility operations.Key Responsibilities:Contractor Management: Conduct contractor site induction, ensuring compliance with RAMS (Risk Assessment and Method Statements), and oversee PM and project work, while maintaining accurate records. Issue ATW/PTW (Authority to Work/Permit to Work) as required, adhering to safety protocols. Conduct on-site checks of contractors according to established procedures, promptly addressing any issues. Coordinate with site and contractors to schedule attendance dates and ensure timely completion of tasks.Liaison: Serve as the primary point of contact for the site, handling service requests and additional works. Act as the sole representative on-site, demonstrating a high level of self-sufficiency with support from the FM and wider account team. Support continuous improvement of FM service and participate in audits as necessary. Host visits related to additional works and other visitors, facilitating communication of PM/works activities to the site team. Attend site meetings and integrate seamlessly within the client site team, serving as a liaison to the FM Manager and wider account support team.Record Management: Maintain site logbooks, including QHSE, contractor performance, contractor service, and site informationReporting: Gather information for Monthly Business Review Meetings and Monthly Cleaning Reviews. Submit KPI data and act as the local contact for emergency/urgent requests, following appropriate escalation procedures.Contract Support: Handle purchase order requests and receipting, ensuring efficient procurement processes. Obtain competitive supplier quotations to support decision-making and cost-effectiveness.Self-Perform Minor FM Works/PMs: Depending on skillset and experience, self-perform minor FM works and PMs to contribute to overall operational efficiency.
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