Facilities Coordinator

Facilities Co-Ordinator�

South West�

Monday - Friday�

c�30-�35k
Job Title: Facilities Management Coordinator

Overview:
Join our dynamic Facilities Management team as a Facilities Management Coordinator for a large FM business. We are seeking a highly organised and proactive individual to oversee contractor management, liaison with stakeholders, maintain records, and support various facets of facility operations.
Key Responsibilities:

Contractor Management:

• Conduct contractor site induction, ensuring compliance with RAMS (Risk Assessment and Method Statements), and oversee PM and project work, while maintaining accurate records.


• Issue ATW/PTW (Authority to Work/Permit to Work) as required, adhering to safety protocols.


• Conduct on-site checks of contractors according to established procedures, promptly addressing any issues.


• Coordinate with site and contractors to schedule attendance dates and ensure timely completion of tasks.

Liaison:

• Serve as the primary point of contact for the site, handling service requests and additional works.


• Act as the sole representative on-site, demonstrating a high level of self-sufficiency with support from the FM and wider account team.


• Support continuous improvement of FM service and participate in audits as necessary.


• Host visits related to additional works and other visitors, facilitating communication of PM/works activities to the site team.


• Attend site meetings and integrate seamlessly within the client site team, serving as a liaison to the FM Manager and wider account support team.

Record Management:

• Maintain site logbooks, including QHSE, contractor performance, contractor service, and site information

Reporting:

• Gather information for Monthly Business Review Meetings and Monthly Cleaning Reviews.


• Submit KPI data and act as the local contact for emergency/urgent requests, following appropriate escalation procedures.

Contract Support:

• Handle purchase order requests and receipting, ensuring efficient procurement processes.


• Obtain competitive supplier quotations to support decision-making and cost-effectiveness.

Self-Perform Minor FM Works/PMs:

• Depending on skillset and experience, self-perform minor FM works and PMs to contribute to overall operational efficiency.