Facilities Assistant

Facilities Assistant

We are recruiting for a Facilities Assistant to join our Tamworth based client. This is a brand new role to support the busy facilities team, where your role will be dealing with a range of tasks including fleet and waste administration, dealing with utility suppliers and contractors.

As a Facilities Assistant you will need to have/be:

• Full and clean driving licence
• Attention to detail, working with a high level of accuracy
• Good communication skills and being confident in liaising with colleagues and suppliers
• Problem solving skills
• Effective communication skills
• Computer literate and familiar with Microsoft suite including excel and outlook

It would be desirable for you to have:

• Experience in fleet operations
• Basic understanding of ISO14001 standards
• Experience dealing with utility companies and contracts

Details:

• Salary: £23, 000 - £25, 000 depending on experience
• Working Hours: 37.5 hours per week Monday - Friday
• Location: Tamworth (onsite)
• Duration: Permanent

Role of Facilities Assistant:

• Fleet Admin/tasks:
  • Scanning and filing of vehicle post and emails.
  • Distribution of Fines to drivers and a follow up to ensure payment was made.
  • Delivery of cars to garages
  • Helping to prepare cars for new drivers
  • Ensuring drivers have submitted their Maintenance Forms
  • Be a point of contact for drivers in Facilities Manager absence
  • Help to liaise with insurers and drivers in the
• Waste:
  • Scanning and filing of Waste Transfer Notes and collation of waste amounts per contractor.
  • Ensuring certificates from waste suppliers are current.
  • Contacting waste suppliers in the case of a failed collection.
  • Assessing waste supplier information making sure that everything is up to date and in order.
• Utilities:
  • Input of data from utility bills.
  • Ensuring bill accuracy.
  • Contact with suppliers where necessary.
  • Be a point of contact for meter readings
• Contractors:
  • Ensure contractors insurance certificates and any licenses are current.
  • Logging contractors into the contractor log and ensuring existing induction records are up to date.
• Additional:
  • Reasonable additional tasks related to the department
  • Communication with the Maintenance Department

Benefits of working as a Facilities Assistant:

• 23 days holiday, plus bank holidays
• Christmas shutdown
• Free on-site parking
• Pension scheme