Facilities Assistant

Job Title:Facilities Assistant
Job Description:
Working as a key part of a highly skilled Facilities team, supporting the business to ensure a smooth and efficient service delivery experience.
This will include, but is not limited to, the operation of the mailroom services
Contribute to the performance of the Facilities department and its ongoing continuous improvement
Proactively reporting maintenance and Health & Safety as part of routine inspections.
Ensuring dentsu Facilities procedures, policies and systems are implemented and reviewed to ensure our offices and services meet business objectives.
This will include supporting dentsu agile working practices e.g. assisting with the implementation and management of the various locker systems
Remaining vigilant for security matters and supporting security policies through clear desk policy implementation, laptop security, spare key management
Procure goods and services in line with budget, to include stationery and office supplies, security consumables, keys, off-site archiving (non-exhaustive list)
To support the Front of House team with meeting room requirement set ups by continuous and proactive engagement.
Maintenance and delivery of dentsu poster communications policy throughout the building
Continuously support the safe environment for employees and visitors to our buildings by having regard for all Health and Safety legislation, plus dentsu Policy and Procedures
Promote dentsu Policy and Procedures by undertaking new starter Health and Safety inductions along with undertaking Desk Screen Equipment and New Expectant Mother assessments
Undertaking various H&S checks throughout the building including weekly floor walks reporting on slips, trips and hazards and any other H&S issues.
To provide multi skilled cover and support for the Facilities Helpdesk and Front of House teams when necessary
Deliver quality mailroom services by meeting all appropriate SLA's and deliver a consistent service which exceeds customer expectations.
This includes but is not limited to:
Sorting, scanning and delivery of post, parcels and general deliveries to our buildings and externally
Collecting and processing all outgoing post
Management of couriers
Updating of systems re starters/leavers/moves
Supporting the business by being involved in the preparation and implementation of internal or external dentsu events (pitches, meetings, events)
Continually strive to find ways to reduce incoming mail
Candidate Profile:
For our entry-level roles we welcome candidates from all backgrounds; you can be freshly graduated, straight out of college, fancying a career change or just looking for a new opportunity!
Must be a self-starter
Strong eye for detail
Customer service skills
Ability to innovate and consider improved ways of working
IT skills and a good understanding of Outlook + Microsoft Office
Ability to communicate clearly and effectively
A little more about dentsu:
We are dentsu. As champions for meaningful progress, we help our clients to win, keep and grow their best customers with best-in-class services and solutions in media, CXM, and creative.
With more than 46,000 dedicated specialists teaming across 145 markets, our '8 ways' shape and guide the way we do things here, so that, together, we can achieve the 'never before' for our clients, for society and for each other.
Proud of difference:
We are proud to be different, and we know that starts with you. You will not be defined by your race, gender, sexual-orientation, age or disability, but by your thinking and actions. We want you to bring your whole self to work, because leaving nothing behind, helps us stay ahead.
About our benefits:
We offer everything you would expect from a large company - like 25 days' holiday plus your birthday off - and a few additions, like 2 paid volunteering days each year to support charitable causes and 3 wellness days per year.
We also provide pension contributions, life assurance, private health care, income protection, critical illness cover, travel season ticket loans, a cycle to work scheme, free eye tests and a whole host of great local and national discounts from leading retailers that you'll have access to as an employee. You'll have a hybrid working schedule where you can flex your start and finish times.
Want to learn more about working at Dentsu - check out our hub:
Location:London
Brand:Dentsu
Time Type:Full time
Contract Type:Permanent
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