Facilities and Office Manager

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Facilities and Office Manager Apply
remote type
On-site
locations
Cirencester
time type
Full time
posted on
Posted 3 Days Ago
job requisition id
JR0071530
On-site
Agency :
Havas Helia
Job Description Summary :
The Facilities Manager is responsible for the planning and coordination all installations and refurbishments. S/He inspects buildings’ structures to determine the need for repairs or renovations.
Job Description :
Responsibilities.This role is dedicated to the complete client experience at Havas helia Cirencester, putting a real focus on improving the quality of the experience from the office environment to the front of house staff, the food and drink and all touchpoints with the agency. Managing a team to ensure that the offices are presented to an exemplary standard. Ensuring infrastructure, activities and processes by staff, visitors and contractors are undertaken in a safe and healthy manor. This is a fast-paced role that will encompass everything from service delivery to health and safety and no two days will be the same. •
Line management responsibility for admin & hospitality, front of house, maintenance, purchasing, security, cleaning and hospitality. •
Responsibility for all purchasing and supplier relationships to ensure good value andquality of service including contract review and renewals. •
Mapping all client touchpoints to make recommendations for service
improvementsincluding
phone, web, email, on-site. •
Agreeing minimum service standards for the whole agency. •
Ensuring that all areas look at their best all of the time, that employees support the agreed standards and that our creative work is up around the building at all times. •
Ensuring that reception is a dynamic, welcoming and professional place at all times.Health & Safety •
Ensure that effective and appropriate Health and Safety policies and procedures are in place which meet legal requirements, best practice and organisational objectives. •
Act as the Company’s Health & Safety Officer. •
Maintain the Health and Safety management system. •
Develop safe working procedures for contractors and employees. •
Ensure building and procedural risk assessments are suitable, sufficient and regularly reviewed. •
Organising training and provision of Fire Wardens & First Aiders. •
Induct new joiners in Health & Safety, undertake DSE assessments, NEM assessments, manual handling and working at height training.Management of contractors •
Play an active part in the tender process and consequent selection of all buildingcontractors. •
Building project management from inception to completion. •
Auditing risk assessments, method statements and insurances to limit liability. •
Re-tendering contracts on a regular basis. •
Managing and supervising of all contractors on site and ensuring that standards are met.Building maintenance •
Ensuring that the building fabric, mechanical and electrical systems are maintained. •
Planning preventative maintenance and organising reactive maintenance. •
Control of building maintenance budget. •
Managing utilities contracts. •
Managing contractors.Security/Reception •
Ensure the Hub is staffed during office hours. •
Reception management. •
Management of CCTV, access control and intruder alarm contracts.CSR •
Managing all CSR and environmental processes. •
Reporting at a group level on CSR metrics. •
Managing the transition to net 0.Disaster Recovery •
Participate as part of the team planning disaster recovery and business continuityOffice Moves •
Organisation of office moves. •
Managing procurement and relocation of office furniture. Attributes/Competencies
•
Pace, Passion and Proactivity. •
Exceptional drive and enthusiasm. •
Ability to work under pressure. •
High standards and an eye for detail. •
A drive to creative an environment people look forward to turning up to. •
Excellent problem solving skills. •
Strong organisational and planning skills. •
IOSH Managing Safely.#LI-TG1
Contract Type :
PermanentHere at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.
Introduce YourselfIf you don't find a suitable opening on our Career Site, don't worry! You can still send your resume to us. Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 22,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and
entertainment-oriented
solutions that support them in their positive transformation.
Life at Havas
We take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore.
Havas Creative Network
At Havas, we believe creativity isn’t just a description of our business, it is part of our agencies’ DNA. We bring together some of the industry’s most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients.
Havas Media Network
We create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience – in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences.
Havas Health & You
Driven by human purpose and focused on the betterment of humanity through health, Havas Health & You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking work.
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