Executive Assistant

Multi-Trades Recruitment are looking for a Executive Assistant with proprty management experiance to work with a growing company in Coventry.

Work Location - Maily home based, but you will need to travel to CV2+CV6 postcodes occasionally.

We are seeking a highly organized and experienced Executive Assistant with a background in property management to provide comprehensive support to our Director. The successful candidate will be responsible for handling administrative tasks efficiently while also managing various property-related responsibilities to ensure smooth operations.

Responsibilities:

Administrative Support:

Act as the first point of contact, managing correspondence and phone calls.

Manage diaries, organize meetings, and schedule appointments.

Coordinate travel arrangements, transportation, and accommodation.

Organize events and conferences.

Provide reminders for important tasks and deadlines.

Compile and prepare reports, presentations, and correspondence.

Manage databases and filing systems.

Implement and maintain administrative systems and procedures.

Liaise with suppliers and clients.

Assist with miscellaneous issues.

Director's Personal Commitments:

• Organize the Director's personal commitments, including childcare.


• Remind the Director of personal commitments.


• Promptly gather information from the Director.

Property Management Tasks:

Handle company registration for SA and deal sourcing.

Manage Sas and HMO properties.

Pay bills and set up direct debits.

Set up insurance for applicable properties.

Apply for HMO Licenses for new properties.

Apply for planning permission.

Prepare receipts for monthly accounting.

Maintain a weekly timesheet/report.

Engage a social media person for company accounts and project updates.

Manage procurement for all projects.

Plan marketing and advertising for Sas and HMOs.

Arrange meetings with key stakeholders in ongoing projects.

Set up showrooms in properties.

Market rooms and properties before availability.

Advertise on platforms like Open Rent and Spare Room.

Conduct open house viewings.

Establish a CRM system (Mailchimp) and WhatsApp group for investors.

Follow up and chase the power team on ongoing and future projects.

Write investor agreements and loan agreements.

Source property deals, including BRR, commercial and residential projects, R2HMO, R2SA, and developments.

Set up a foundation to support charities.

Ensure all properties adhere to government legislation and keep accurate records.

Key Skills:

Discretion and trustworthiness due to handling confidential information.

Flexibility and adaptability.

Strong oral and written communication skills.

Exceptional organizational skills and the ability to multitask.

Proactive and initiative-taking approach.

Proficiency in standard software packages, including PowerPoint and Excel.

Excellent interpersonal skills.

Detail-oriented and focused.

If you have a proven track record in executive assistance coupled with property management experience, and possess the necessary skills to excel in this role, we encourage you to apply and become an integral part of our team.