Executive Assistant

Executive Assistant

Our automotive OEM Client based in Dunton; Essex in the United Kingdom are searching for an Executive Assistant to join their team.  This position is confirmed as £21.99 per hour, Inside IR35 and therefore will be subject to full PAYE tax.  Details of this can be provided on request.

This is a 12-month contract with possibility of extension. The working pattern is 37 hours per working week and our Client are open to hybrid working discussions.

Position Description

This is an opportunity for an Executive Assistant to play a pivotal role in supporting the Chair and Managing Director in completing the day-to-day requirements of their role and enabling them to be as effective as possible.

Responsibilities

• Proactive diary management.
• Resolve conflicts.
• Arrange meetings.
• Ensure pre-briefing as appropriate (meetings and documents in place).
• E-mail monitoring.
• Handle Proxy Inbox.
• Identify and acknowledge customer communications and re-direct or investigate and respond as appropriate.
• Identify and respond to ad hoc requests.
• Identify and handle external requests appropriately.
• Mailbox Vacation oversight.
• Travel co-ordination for domestic and international travel.
• Coordination of Meetings (Internal / External)
• Invites, Rooms, MEAR, Catering etc.
• Managing Correspondence, drafting response, directing as appropriate, file copies.
• Managing / Coordinating Signatures and Delegation of Authority.
• Ad Hoc assistance with Expenses.
• Manage Records Retention.
• BCP Call Tree Maintenance.
• Redirecting company enquiries.
• Input to European Contact Documents.
• Receiving Bay Collections.
• Ad Hoc tasks as required.

Skills Required

• Good written and verbal communications.
• A track record of collaborating within a team.
• The ability to plan and prioritise.
• Flexibility in the face of changing priorities.

Skills Preferred

• Administrative Support.
• Travel Coordination for international travel.
• Receiving Bay Collections.
• Delegation of Authority Director Programming and Distribution Support.
• Travel coordination for international travel.
• Coordination of large Meeting Invites.
• Bulk Mail subscription lists for Assumption and Allocation team distribution.
• SharePoint administrator for C02 SharePoint.