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May & Stephens City Recruitment

Executive Assistant

Posted a month ago by @ May & Stephens City Recruitment

  • London, Greater London
  • Permanent
  • £40,000 to £45,000 P/Yr
  • Standard
  • Expired - 12 hours ago

EXECUTIVE ASSISTANT

CITY OF LONDON

HYBRID

£40,000 - £45,000

One of the UK's top 20 Accountancy Firms are on the search to find an Executive Assistant to join their team based in The City of London. As the Executive Assistant you will be part of a the leadership team providing secretarial and administrative support to the Partners and Managers.

As the Executive Assistant, some of your key duties will include:

  • EA to Managing Partner and Head of Practice -providing extensive diary management support and supporting the wider Senior Leadership Team as necessary.
  • Support with all travel and logistical arrangements to and from meetings, including overseas travel.
  • Liaising with partners/clients/stakeholders/contacts to arrange internal and external meetings, booking meeting rooms, catering arrangements, restaurants and hotels as required.
  • General administrative support to the Leadership Office e.g. printing, scanning, electronic filing management, expenses and time sheets.
  • SharePoint administration across the firm`s various Boards.
  • Preparing and maintaining up to date presentations for a variety of different audiences across the firm, engaging with various business and operational teams for input.
  • Maintaining firm wide data to ensure it is up to date and accurate, with the ability to manipulate this for presentations.
  • Assisting with event organisation and conference management as required.
  • Assisting the CFO with varied tasks as required including, for example, collating Financial Board Reports, organising data and legal documentation in relation to acquisitions and disposals, as well as ad hoc general support.
  • Occasional support to other members of the Senior Leadership Team and Partnership as required.

As the Executive Assistant you will be proactive and use your own initiative, have a positive attitude, have excellent communication and organisation skills and be a strong team player. You will also need to have:

  • -Previous experience as an executive assistant at partner/senior management/director level within an accountancy or professional services environment.
  • High awareness of confidentiality, operating with high levels of trust and discretion at all times
  • Experience and confidence in managing a busy diary including managing varied commitments, priorities, and travel.
  • Meticulous attention to detail.
  • Strong sense of initiative and ability to manage a varied and conflicting workload -often juggling urgent tasks.
  • Proven experience of adapting to ever changing environments.
  • Excellent interpersonal and communication skills, confident in liaising with clients, internal and external stakeholders.
  • Experience with conference organisation and event management would be advantageous.
  • Superb working knowledge of Microsoft packages -Outlook, Word, Excel, PowerPoint.
  • Familiarly with cloud systems (SharePoint).

What's in it for you?

You will be in receipt of a salary of up to 45k plus a competitive benefits package. This is a fantastic opportunity to join a highly successful and well-respected multidisciplinary professional services firm. Apply today to be a part of this exciting, ever-growing, and evolving business.

May & Stephens Ltd is acting as an Employment Agency in relation to this vacancy.

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