Executive Assistant to Global Director

Executive Assistant To Global Director�

Reporting to: Head of Region�

Supporting the Director in her regional & UK responsibilities.

• Managing Information Flow:
  
  
  
  • Handle emails, phone calls, and other communications in a timely and accurate manner.
  
  
  • Prioritize and organize information effectively.
  
  
  • Provide task management to ensure tasks are actioned within deadlines
  
  
  • Act as a liaison between internal/external stakeholders
  
  
  • Provide administration to ensure governance, legal and compliance adherence�
  
  
  
  


• �Calendar Management:

• Manage calendar, schedule meetings, appointments, and business events.


• Maintain regular meeting schedule


• Prepare agenda/reports/documents and PowerPoints for meetings


• Managing communications post meeting, including status reports on open actions


• Supporting in coordinating activities of the Regional Committee

• Travel and Accommodation Arrangements:

• Make travel arrangements (flights, hotels, etc.) produce trip itinerary and associated documentation


• Expense Tracking:


• Track and submit daily expenses and prepare reports


• Manage information for internal and external communication


• Drafting communications to the Regional and UK teams


• Strategic analysis for the Region, preparing presentations, communicating and updating strategic measures


• Meeting Support:


• Take minutes during meetings.


• Perform general administrative tasks as and when required

Requirements and Skills:

• Previous experience as an Executive Assistant


• Ability to work under pressure and in a fast-paced environment


• Excellent MS�Office knowledge, specifically Excel and advanced PowerPoint skills.


• Outstanding organizational and time management skills.


• Excellent verbal and written communication skills.


• Ability to work independently, apply own initiative and prioritize tasks effectively.


• Discretion and confidentiality.