Executive Assistant to Chief Finance Officer & Chief People Officer

Search here to find a new job, a new career, an opportunity to up skill or to simply change your career direction. Become part of our team. We care for you as much as you care for others.There’s a place for you at CNWL.We’re passionate about delivering first-class patient-centred, safe and effective care, whether it is in a hospital setting, in a community clinic or in the patient’s own home. Patients are at the heart of everything we do.Providing top quality care depends on our ability to employ the best people. We’re always looking to recruit outstanding people who will go the extra mile to support our patients, colleagues, teams and the Trust. With every new employee we’re hoping to find our future leaders and we’ll support our staff by providing opportunities to develop your career.With a diverse culture and equally diverse range of opportunities across mental health, community services, addictions, eating disorders, learning disabilities and more – whatever stage of your career you're at, there's always a place for you at CNWL.Executive Assistant to Chief Finance Officer & Chief People OfficerNHS AfC: Band 6
Main area
Executive Support
Grade
NHS AfC: Band 6
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
333-C-HQ-#####
Site
350 Euston Road
Town
London
Salary
£42,471 - £50,364 pa HCAS inclusive
Salary period
Yearly
Closing
06/05#####4 23:59
Interview date
29/0#####24
Job overviewAn exciting opportunity has arisen to provide advanced, high level and quality executive support to the Chief Finance Officer and Chief People Officer. This is a highly demanding role and you will need to possess significant experience in providing executive support at a senior level within a multifaceted organisation. You will need to be a highly motivated, forward thinking individual with extremely strong organisational skills and the ability to use your initiative to manage the varying demands of the role. A strong working knowledge of MS Outlook, Word, Excel and Powerpoint are essential.The responsibilities are extremely varied and include high level diary management, meeting/event co-ordination, project support and extensive partner/stakeholder liaison. You will have specific responsibility for overseeing the departmental boards ensuring clear forward plan, agenda and clear and precise minute taking. This role would be perfect for an experienced, enthusiastic and energetic individual who possesses a natural ability to plan ahead. It is an exciting but equally challenging role and you will need to be highly organised, confident and articulate.This is an exciting, fast paced and busy environment. The CFO and CPO have extremely key roles within the organisation and the Executive Assistant is required to support them in every facet of their work.Main duties of the jobThe Executive Assistant provides a high-level administrative position which provides direct support to the CFO and CPO . The role works closely with both posts in order to help execute the organisation’s goals. The position supports the Executive Directors’ work with the Board of Directors and Executive Board teams, Divisional and Directorate teams and external organisations. The role is instrumental in assessing and implementing Executive systems of reporting and administration. The role requires an advanced understanding of the Executives’ portfolios and other complex areas commensurate with the roles of the CFO and CPO.The role is responsible for overseeing and managing both Executive Directors’ meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes. The Executive Assistant also monitors and supports junior admin staff within the directorates as required, especially when new in post, and deputises for other Executive Assistants to cover holiday, sickness etc. including for the Chief Executive's EA.Working for our organisationThere’s a place for you at CNWL.We’re passionate about delivering first-class patient-centred, safe and effective care, whether it is in a hospital setting, in a community clinic or in the patient’s own home. Patients are at the heart of everything we do.Providing top quality care depends on our ability to employ the best people. We’re always looking to recruit outstanding people who will go the extra mile to support our patients, colleagues, teams and the Trust. With every new employee we’re hoping to find our future leaders and we’ll support our staff by providing opportunities to develop your career.With a diverse culture and equally diverse range of opportunities across mental health, community services, addictions, eating disorders, learning disabilities and more – whatever stage of your career you're at, there's always a place for you at CNWL.Detailed job description and main responsibilitiesAct as the first point of contact for the CFO and CPO, including managing/screening calls, emails, correspondence and visitors.Take organisational responsibility of departmental Boards and committees.High level diary management.Ensure plans are in place to deliver reports for statutory deadlines and committee cycles for the Executive Directors and all their reports.Extensive partner/stakeholder liaison and maintenance of relationships at Executive Director level.For full details see the attached job descriptionPerson specificationEDUCATION AND QUALIFICATIONSEducated to Degree level or equivalent relevant experienceEvidence of further education degree/diploma level or equivalent relevant experiencePREVIOUS EXPERIENCEExtensive PA experience at director/senior level including experience working either in the NHS or a large complex multi-sited organisationExperience of working independently on non routine matters and exercising judgement and decision making skills across the work areaExperience of full diary management and problem solvingExperience dealing with people at all levels including external agencies, stakeholders and partnersEvidence of robust decision making with an ability to act on own initiative and independentlySKILLS, KNOWLEDGE, ABILITIESAbility to take high quality minutes at senior meetings and produce accurate and succinct records of discussionAbility to draft complex and sensitive correspondence on behalf of the Executive DirectorsExcellent knowledge of Microsoft Office packages including Outlook, Word, PowerPoint, Excel, Access, Adobe, ProjectExcellent communication skills both verbal and writtenExcellent organisational skills to be able to plan and prioritise workload to meet tight deadlines and deliver agreed objectives within agreed timeframes.Knowledge of issues of confidentialityExcellent interpersonal and communication skills, creative and confident to be able to build good working relationships within the wider teamCNWL (Central and North West London NHS Foundation Trust) has almost 8,000 staff providing integrated healthcare to a third of London's population, Milton Keynes and areas beyond. We involve service users, carers, the public, staff and partner organisations in the way that we are run. Our catchment area spans diverse communities, with over 100 first languages spoken. It contains areas of great affluence as well as areas of much deprivation. We are committed to providing services that meet the needs of the people who use them, and we actively encourage involvement from local people who can help make a difference. We’re proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME and people with disabilities to promote good relations and understanding between our staff.We are recognised locally, nationally and internationally for providing high quality, innovative healthcare. We aim to employ only the best people, and our experts are frequently called upon to contribute to national health strategy and policy, and many models of our care have been adapted for use in other countries.We offer a generous relocation package (subject to eligibility assessment) and flexible working options, including bank assignments for most roles. See attached Staff Reward and Wellbeing Handbook detailing our benefits, discounts and wellbeing initiatives for staff.Become part of our team. We care for you as much as you care for others. CNWL NHS Foundation Trust are committed to safeguarding all children and vulnerable adults and expect all staff and volunteers to share this commitment. We follow safe recruitment practices to protect children and vulnerable adults. Due to the high response levels we receive for some vacancies, we may expire any of them prior to the advertised closing date and advise you to submit your application as soon as possible. Our Agenda for Change employment contracts are subject to a contractual 13 week probationary period.If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system.Employer certification / accreditation badges
Name
Destiny Agugu
Job title
Executive Assistant to CFO & CPO
Email address
#####
Additional information
Interviews will be held on 28th and/or 29th M#####024.
If you have problems applying, contact
Address
RecruitmentCNWL NHS Foundation TrustArgo House180 Kilburn Park RoadLondonNW6 5FA
Telephone
02032145990
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