Executive Assistant & Office Manager - West End

Executive Assistant & Office Manager - West End
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GKR International has been exclusively retained to lead the search for a high-performing, incredibly successful, and vibrant boutique Real Estate Investment & Development business based in a bustling West End location.
They are looking for an extraordinarily talented, proactive & tech savvy Executive Assistant & Office Manager to personally support the Managing Director and the daily operations of the business. This is not just a traditional EA role but the opportunity to grow into a more senior position where you will be trusted to act as the MD's number 2 and right hand.
Salary:
negotiable dependent on experience, ranging from £48,000 - £55,000.
Contract:
Permanent | Full Time
Working Hours:
Mon - Fri, 9am - 6pm.
To provide professional and efficient secretarial and administrative support to the Managing Director and to oversee the day-to-day running of the office.
Key Responsibilities:
Overseeing and managing the Managing Director’s diary and mailbox; responding to and dealing with emails (non-transactional) in a timely fashion on the Managing Director’s behalf leading to complete management of mailbox.
Following up on emails and calls for Managing Director and screening calls.
Drafting and compiling emails and letters on behalf of the MD.
Signing and responding to official documents on behalf of the MD and meticulously proof reading all documents.
Coordinating both internal and external meetings, meeting materials, accompanying where necessary to take minutes and send around action points to the wider team.
Evaluating and updating meeting notes with the MD.
Maintaining/updating internal databases using a range of software (including Office 365 and SharePoint); suggesting improvements to help streamline processes.
Personal PA duties - supporting the MD with personal matters/companies, arranging events, gifts, travel, paying utilities and bills as and when needed.
Filing (electronic and hard copy)
Proactively managing expenses, dealing with invoices and purchase orders, and keeping track of invoices and office accounts on XERO and internal spreadsheets.
Ensuring the office is running smoothly, being the point of contact for IT matters, Facilities and ordering stationary, stock and equipment.
Regularly liaising with suppliers and maintaining good relationships with suppliers; assessing the performance of suppliers, researching new suppliers and cost savings for the business.
Updating and overseeing the company website.
Supporting with projects, onboarding new tech/software and the implementation of new processes.
Assisting with social media (LinkedIn)
Dealing with HR matters, including but not limited to:
Looking after the recruitment and onboarding of new staff
Overseeing and logging staff attendance/absence
Processing payroll, expenses, and commission payments
Supporting the MD with arranging staff appraisals and general staff conduct
Review/updating health and safety policies
Checking data protection laws and GDPR and ensuring best practice.
Ideal skills and experience:
Minimum of 5 years’ experience as an office manager and/or a C-level personal assistant
Previous experience working in Real Estate, Asset Management, and Investment sectors preferred.
Excellent English language skills and communication skills - written and verbal
Advanced proficiency in Outlook, Microsoft Word and Excel
Experience with XERO software essential
Enjoys a fast-moving, high-performing, and vibrant environment and able to think on their feet!
Able to multi-task, work to deadlines, and a safe pair of hands!
Highly organised, process-driven, with good analytical skills.
Calm, positive and approachable.
Must be proactive by nature, able to think outside the box, and enjoy contributing ideas.
• Ability to work in a fast-paced sales environment and to think on their feet
Self-starter/shows initiative
Experience in AML/compliance matters preferable
If this sounds like you and you are looking for a varied and all-encompassing EA position, supporting an influential industry icon, apply via the advert or get in touch with Anu Deb - Director at GKR International today!