Executive Assistant (Hybrid)

James Stevens Associates are working with a commercial yet charitable Housing Association in North London that are now looking for an Executive Assistant to help support their CEO and 3 Directors.

If you're�an Executive Assistant keen on working for an organisation that provides an excellent service to it's customers with a strong social purpose then this one is for you.

• Role: Executive Assistant


• Salary: �40,000 - �45,000


• Hybrid format: 3 days in office / 2 working from home


• Lots of benefits: Eyecare, Health Cash, Life Assurance, Flexible Working, Parental Leave, Sponsored Accreditation, Smart Pay, Season Ticket Loans, Wellbeing Hub Access and lots more.

Role purpose

• To provide comprehensive and high quality administrative and secretarial support to the Executive Management Team as necessary - (CEO / 3 Directors)


• To provide governance support to the Group Board and Remuneration and Appraisal Committee.

Key Accountabilities

• To provide a comprehensive secretarial service to the Executive Management Team including dealing effectively with visitors, telephone calls, mail and e-mail, diary management, travel, catering and meeting arrangements, filing and follow up systems.


• To filter calls, paperwork and appointments for the Executive Management Team.


• To deal with general correspondence, drafting routine replies, preparing reports, agendas and presentations and updating/setting up spreadsheets.


• To take minutes at meetings with a high degree of competence and accuracy, which are completed and when required distributed in a timely manner.


• To provide a minute taking service to the Group Board and RAC, including attending evening meetings.


• To be responsible for servicing the Group Board, and RAC by uploading papers to BoardEffect, managing agendas, action trackers and forward agendas.


• To support administration of key governance activities with the Governance Manager including areas such as; appraisal management, and onboarding / induction activities for our non-executives.


• To type, prepare and distribute reports and documents.


• To deal with issues arising either on own initiative or on general instruction from the Chief Executive.


• To liaise with all levels of staff within the Group to collect information as required, including sensitive information, on behalf of the Executive Management Team.


• To be responsible for the maintenance of strictest confidentiality at all times in relation to the work of the Executive Management Team.


• To manage the office systems including petty cash and Company Credit Card, with authority to purchase and authorise expenditure, within agreed limits.


• To maintain management information systems as required facilitating the gathering of both internal and external information relevant to the work of the Executive Management Team.


• To work flexibly to provide cover for other administrative staff as required.


• To take minutes at meetings as required, typing and distributing them, assisting in the organisation of meetings and events, including booking venues and assisting with promotion, equipment and refreshments.


• Work outside normal working hours will be required, in attending evening meetings or to meet deadlines at peak periods.

NB: This job description is not intended to be a full list of every task or area of work; its aim is to give a broad representation of the role. Other duties, tasks and requirements may be made of the post-holder broadly consistent with those described and/or to meet the organisations aims and objectives. Post-holders will however only be asked to carry out reasonable tasks and duties.

Knowledge, Skills, Abilities and Experience

Essential:

• Experience of undertaking a wide range of administrative / governance functions to a high degree of competence and accuracy.


• Experience of maintaining confidentiality concerning work related/sensitive issues.


• Experience of drafting correspondence and other written material e.g. reports.


• Experience of working in a complex office environment, maintaining and developing systems.


• Experience in preparing documents in a variety of formats, including Microsoft Word, Excel, PowerPoint and PDF.

Desirable:

• Experience of covering legal matters.


• Ability to use initiative when required.