Examinations Officer & Data Assistant

Castle View Academy is located in the north of Portsmouth, and we are proud of the education and training we offer students and staff in our new building. We have a track record of continuous improvement in GCSE results with this year’s results setting a new record. Excellence in all we do lies at the heart of the education we offer, and we are eager to meet likeminded colleagues who share this vision. We believe in traditional values, respect, hard work, determination, and resilience and strive to instill these values in our students who learn by example from the staff they interact with.Our staff are happy, dedicated, and hardworking individuals. We offer bespoke Continuing Professional Development programs for PGCEs, NQTs, Teach First, School Direct and qualified staff and encourage participation in CPD opportunities offered through United Learning.If you are looking to contribute to the excellent education, we offer to the young people of Paulsgrove, we would be delighted to meet with you and show how we work.Castle View Academy is part of United Learning, a large, and growing, group of schools aiming to offer a life-changing education to children and young people across England. United Learning is committed to safeguarding and promoting the welfare of all children and young people and expects all staff and volunteers to share this commitment. All positions are subject to an Enhanced Disclosure and Barring check from the Disclosure and Barring Service (DBS) and shortlisted candidates will be subject to an online check.Job detailsThe main duty of the Examinations Officer & Data Assistant is to ensure the efficient and smooth running of all aspects of examinations, including internal mocks, end of year and external exams for Castle View Academy. The post holder will be required to attend regular planning/briefing meetings with the Vice Principal and Data and Examinations Manager as appropriate and will have line management responsibility for the Exam Invigilators.Exams experience is an advantage however full training will be provided.Harmonisation of Exams Policy and ProcessCompliance of the JCQ regulationsProduction and ongoing maintenance of any written policies/processes required by the JCQ RegulationsAdministration of the Academies Examinations policyLine Management of Exams InvigilatorsResponsible for recruitment of invigilatorsResponsible for the induction and on-going training of invigilatorsResponsible for the organisation and deployment of invigilatorsMock Examinations Collate information from subject leaders with regards to exam requirementsConstruct all examination timetables, organise exam rooms, seating plans and distribution of papers.Construction of invigilation timetablesBe on call during examinations to ensure proper conduct and deal with any issues that arise.External Examinations Ensure all candidates are registered on the correct course by the specified deadline.Ensure the correct submission of unit entries where required.Enter all unit results and ensure that certification claims are processed at the appropriate time, in conjunction with subject leaders.Organise the administration of all coursework tasks, module tests, etc. in conjunction with Subject LeadersCommunicating, liaising with Exam Boards and Subject Leaders as required – dealing with letters, syllabuses, regulations, circulars etc.Ensure that candidates are informed of examination regulations and proceduresProvides and confirms detailed data on estimated entries, in conjunction with subject leadersSupervise the completion and despatch of all coursework/non-examined assessment marksPacking and despatch of all coursework samples to moderators ensuring that the correct paperwork is completed in all casesFor speaking tests, arrange for external examiners to conduct the tests if requiredCollation of information to produce a composite examination timetable for studentsEnsure the submission of entries to the relevant Boards via A2C, and send amendments as requiredTo sort out clashes and make appropriate provision for studentsCommunicate details of entries and seating arrangements to studentsApply for access arrangements in liaison with SEN Co-ordinatorArrange for appropriate fees to be paid to the Exam Boards by the Finance DepartmentTo be responsible for examination stationeryDuring Examinations Be in attendance at the beginning and end of all examinations to ensure entry and exit of students is in line with examination board regulationsReceives checks and stores securely all examination papers, stationery and associated itemsOrganise examination rooms, seating plans, invigilation timetable, and distribution of papersEnsure suitable arrangements are made for registration of candidatesTo report any occurrences of actual or suspected malpractice to the Vice Principal and gather the relevant reports and evidenceAt the end of each examination, check the scripts, pack, and label and ensure dispatchCompletion of validated special consideration formsAfter Examinations Be in attendance on the day the centre is notified of results, to produce the relevant statistics and make arrangements for distributing resultsTo set out the collection points for students to collect their exam results from and assist with collating the results slips into envelopes ready for collectionTo deal with any queries and appeals that may occur when the examination results have been issued.To provide an Examination Results Service as defined in the Exam PolicyTo retrieve costs of examination entry from absentees and arrange for re-marks, reports and queries about exam results from the examination boardTo undertake an analysis of examination results when the centre is notified, and to inform the head as soon as administratively possibleArrange for the distribution to candidates of all examination certificatesLiaise with the Data and Examinations Manager and Principal re. tables checking and identifying which late joiners are to be included in performance measuresOther External ExaminationsAdminister any other external examinations that may be required, in accordance with the regulations thereof and in the same way as for GCSE examsOther Internal AssessmentsOrder papers and arrange for invigilators if requiredConstruct all examination timetables, organise exam rooms, invigilators, seating plans and distribution of papersLiaise with the Senior Leadership TeamAssist with administration of testsArrange mop-up sessions for absenteesEnsure all new students have undertaken internal assessments within a reasonable time of their joining dateEnsure results when received are fed onto the Data and Examinations Manager for processingEnd of Year ExamsThese should be operated in the same way as mock exams including choice of venue wherever possibleFor non-core subjects, where timetabling of other exams permits, run as many as possible in the main examination venuesCollate information from Subject leaders with regard to exam requirements and candidate levelConstruct all examination timetables, organise exam rooms, seating plans and distribution of papersConstruction of invigilation timetablesBe on call during examinations to ensure proper conduct and deal with any issues that ariseGeneralDeal with enquiries from former students about results, via telephone, post or e-mailOrganise information and reports for parental consultation eveningsOrganisation, reporting and publishing ROAsOrganise the Invigilator teamUndertake any other duties as specified by the Principal and the Senior Leadership TeamTraining and monitoring of new invigilatorsEnsure GDPR compliance and training needs are maintainedData AssistantAssist the Data and Examinations Manager with providing staff cover for the AcademyAssist with data entry as directed by the Data and Examinations ManagerCoordinate results input from subject leads to ensure deadlines are metInput data from internal tests as directed by Data ManagerAssist with inputting of general data into MIS systemSafeguarding Undertake regular safeguarding training as requiredEnsure that statutory and Ofsted requirements for SafeguardingaremetPromote the safeguarding of young peopleGeneral Responsibilities Contribute to the overall ethos / work aims of the AcademyProvide a courteous reception to staff, youngpeopleand visitorsUndertake relevant training as required to support the functions of the post and to enhance personal developmentOtherDuties The post holder may be required to perform duties other than those given in the job description for the post. Theparticular dutiesand responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and would not of themselves justify the re-evaluation of a post. In cases, however where a permanent and substantial change in the duties and responsibilities of a post occurs, consistent with a higher level of responsibility, then the post would be eligible for re-evaluation. United Learning are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. The successful candidate will be required to apply for an Enhanced DBS disclosure.
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