Document Controller

Document Controller required for a major offshore wind developer based in Scotland

Responsibilities

• Creation and management of Document approval workflows.
• Management of system access permissions.
• Management of contractors and external parties within the EDMS.
• Managing incoming and outgoing document correspondence / distribution through the EDMS.
• Auditing and reviewing Project documentation to ensure compliance with project procedures.
• Ensuring all Project related documents are uploaded and controlled on the system
• Monitoring and control of technical documentation and drawings.
• Creation of document management system reports.
• Maintaining various key Project registers and Project trackers.
• General administration of the EDMS on a day-to-day basis and reporting any discrepancies, errors or new metadata code requirements to the Lead Document Controller.
• Interacting with, advising, and assisting stakeholders (internal and external) on document control procedures and best practice.
• Developing and managing document management policy, procedures, and guidelines both for the Project internally and externally (contractors and external parties).
• Reporting and communication of Document Management system data / information, including input and communications at Project meetings.
• Instill best practice document control within the Project team.
• Provide all internal and external Viewpoint and Business Collaborator training and guidance.
• Attending kick off meetings with new Contractors when necessary.
• Assisting the Lead Document Controller with the archiving of any hard copy Project Data and Safe contents.

Requirements

• Minimum of 5 years in a Document Control based role. Previous experience of having worked on a similar construction project would be highly desirable.
• Experience of Viewpoint and Business Collaborator EDMS highly desirable, as are analytical skills, and strong working knowledge of Microsoft Office Packages.
• A strong understanding of Document Control principles and best practice.
• Appreciation of document management issues in a dynamic Project setting would be advantageous.
• Knowledge of Offshore Wind Farm construction also desirable.
• Results Oriented, Good Interpersonal and Communication Skills.
• Pro-active, collaborative, able to work under pressure.