Corporate Receptionist

Role: Corporate Receptionist

Pay rate: £16.00 + Holiday pay

Contract: Temporary (ongoing) - may lead to permanent

Start: Monday 22^nd April 2024

Location: City of London

Core hours are 8:30 to 17:30 but hours may vary subject to meetings, events and business requirements. Early or late shift work may be required from time to time

Our client is a leading financial services business. They are looking to hire a receptionist to start immediately on a temporary basis. The role requires a candidate with experience in a corporate reception/administrative role. You will need to be presentable, with excellent communication skills, organisation skills, have an excellent telephone manner, and strong administrative skills.

Responsibilities

• Managing all inbound calls and acting as the first point of contact for all visitors
• Managing meeting room calendars in conjunction with the Private Office team
• Organising refreshments for meetings with external visitors
• Working closely with the catering staff and assisting them as and when necessary
• Overseeing all mail processes, logging inbound mail and its distribution and the sorting
• Logging details of formal guest and service providers and liaising with the main building reception/loading bay
• Ensuring the maintenance contract is upheld and all consumables are readily in stock
• Checking all meeting rooms to ensure cleanliness and readiness for next meeting
• Working alongside designated individuals to ensure health and safety procedures are followed, including fire alarm tests and evacuations
• Acting as administrative support, especially with the inputting of receipts and invoices of the FOH/Private office team
• Administering and maintaining building passes for employees and guests
• Assisting the Chairman's assistant when necessary
• Providing administration support across the floor
• Occasional planning and running of events

EXPERIENCE/SKILLS REQUIRED:

• At least one year's experience within a reception or administration role
• Exceptional attention to detail and strong organisational skills
• Experience using Microsoft Outlook and Office software especially Excel. PowerPoint would be an advantage
• Excellent verbal and written communication skills in English