Corporate Governance Officer

Chelsea and Westminster Hospital NHS Foundation Trust is proud to have high standards of corporate governance. This role plays a key role in overseeing, maintaining and improving the Trust's corporate governance processes.This post reports to the Deputy Director of Corporate Governance and works with the Corporate Governance team who collectively lead and support the Trust's governance functions, including the Council of Governors, oversight of the Board Assurance Framework, the register of policies, visits, inspections and accreditations and declarations of interest process.The team is sited with the executive directors and executive assistants, working closely with the teams to ensure the smooth running of the executive offices.The Trust is part of the North West London Acute Provider Collaborative, working with Hillingdon, Imperial and London North West NHS Trusts, four acute hospital trusts working together to improve care for the population of North West London. The Boards of the four trusts meet as a Board in Common, with a number of collaborative committees. The Boards share a Chair in Common and non-executive directors (NEDs) each sit on two trusts. The Corporate Governance teams in each of the four trusts work closely together to support local and integrated governance arrangements, providing mutual support and sharing best practice across the APC, providing a collaborative working environment with wider opportunities for development and progression.Main duties of the jobLeading the co-ordination of the Board meetings, Board Standing Committee and Board Committees. This includes liaising with the Board of Directors and Executive Team to prepare the following for the Board and Committees:- Overall and individual committee forward plans- Ensuring that meetings are serviced to a high standard, with high quality and accurate minute takingPolicy and process oversight- oversight and responsibility for key corporate governance policies and processesDocumentation management - maintaining accurate and comprehensive records for all governance related activities and meetings.Report review and writing - reviewing reports sent for meetings, editing and updating as required. Drafting reports for senior leads.Compliance monitoring- oversee the process to ensure compliance against governance and regulatory standards.Continuous improvement - continually looking for ways to improve the service. Lead the committee effectiveness and terms of reference reviews annually.Communication and engagement - working with a wide range of colleagues across the organisation to run an effective governance function.About usChelsea and Westminster Hospital NHS Foundation Trust is proud to be one of the top performing and safest trusts in England. We have two main acute hospital sites--Chelsea and Westminster Hospital and West Middlesex University Hospital, plus our award-winning clinics across North West London and beyond.Job descriptionJob responsibilitiesCommittee oversight Oversee the overall programme of Board, Board Standing Committee and wider Committee meetings. Facilitate the schedule, planning for and smooth running of corporate governance meetings, including Board of Directors, committees, and sub-committees.Forward plan, agenda preparation and minute taking Working with the Executive lead and Chair, ensure that forward plans, agendas, minutes and follow up from meetings is delivered to a high standard, including accurately recorded discussions, decisions, and actions in meeting minutes. Ensure that there are forward plans in place for each committee, and an overall schedule of activities for governance functions that are regularly reviewed and kept up to dateCorporate governance record and document management Lead and oversee the Trusts Corporate Governance record system. Maintain an organised system for storing and retrieving corporate governance documents, ensuring compliance with relevant regulations and guidelines.Corporate governance systems Lead and oversee the management of the teams contracts and procurement for governance systems, such as online board and committee meeting portal and online database of declarations of interest. Oversee the payments and invoicing for such systems.Communication and Engagement Liaise with key stakeholders such as non-executive directors and executive directors, plus wider committee members, governance and staff to run an effective system of governance.Compliance Monitoring Oversee adherence to corporate governance policies, procedures, and legal requirements. Maintain registers for corporate governance responsibilities such as visits, inspections, accreditations, declarations of interest.Continuous Improvement Identify opportunities to enhance efficiency and effectiveness in corporate governance processes and contribute to ongoing improvement initiatives. Lead an annual review of each committees effectiveness through design, dissemination and analysis of a survey to all committee members, and produce the report with recommendations to the subsequent committee meetings.Training and Support Provide guidance and advice to, executive and non-executive directors, governors and wider staff on corporate governance procedures and best practices as needed.Person SpecificationEducation and qualificationsEssentialBachelor's degree (ideally in a relevant field)DesirableCorporate Governance qualificationExperienceEssentialPrevious experience in a governance role, preferably within the NHS, healthcare or a similar regulated sectorExperience of leading board level meetings and board committee meetings which are organised and serviced to a high standardExperience of influencing and negotiating with executive/non-executive level directors and senior staff to deliver an effective serviceDesirableExperience of working in a Foundation TrustSkills and knowledgeEssentialExcellent written and verbal communication skills, with keen attention to detail, including minute taking and the drafting of reports (including on behalf of senior staff)Strong organisation skills and the ability to prioritise tasks effectivelyProficiency in MS Office (Word, Excel and Powerpoint) experience with meeting management software (MS Teams)DesirableKnowledge of relevant regulations and standards governing corporate governance practices in the NHSPersonal qualitiesEssentialProactive and self-motivated with a strong sense of accountabilityCollaborative team player with excellent interpersonal skillsExcellent written and verbal communication skills, with keen attention to detailAbility and willingness to learn in a dynamic environmentCommitment to upholding ethical standards and promoting transparency in corporate governance processesAbility to maintain confidentiality and handle highly sensitive and confidential information with discretionEmployer detailsEmployer nameChelsea and Westminster Hospital NHS Foundation TrustAddressChelsea and Westminster Hospital369 Fulham RoadLondonSW10 9NHAny attachments will be accessible after you click to apply.289-CR-1563 Create a job alert and receive personalised job recommendations straight to your inbox.
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