Conwy - Project support officer

Conwy  – Project support officer

On going contract – 37 hours - £13.69ph

Location - LL29 7AZ

To provide a comprehensive support function to Conwy Employment Service, working across all projects that are part of the Service’s portfolio of UK Government’s Shared Prosperity Fund projects.

The role will require excellent communication and organisational skills and will involve liaising at all levels internally as well as working externally with training providers and other external contractors.

This role will be responsible for providing all the necessary project specific and administrative support to the Strategic Manager, Project Managers and Finance and Monitoring Officer, enabling them to effectively deliver the programme of projects on time, within budget and within scope, meeting the needs of the organisation.

• To assist in the production and lead on the maintenance of project documents and business cases, project plans, risk registers, issues logs, lessons learnt reports and other project related documents
• To follow up on outstanding project actions in a timely manner
• To analyse and present information
• To keep all project and team folders in the shared area up to date. File any new documents received and thus assisting and maintaining effective and efficient filing structures and systems, both electronic and physical
• To support the development of systems, processes and templates, including process mapping
• To advise and assist the project team in the application and maintenance of systems and processes and templates, ensuring the delivery of department functions in line with the agreed project management methods and standards
• To conduct project and team feedback surveys
• To co-ordinate the production of project reporting on a regular basis to all project stakeholders
• To monitor the completion of the master programme management schedule
• To schedule all project meetings
• To facilitate the delivery of all key meetings within the Strategic Projects Team, primarily Project Steering Group (PSG) meetings, including, scheduling and management of attendance, preparing agendas and papers, creating meeting packs for senior colleagues when required, writing minutes, transcribing dictations, tracking meeting actions.
• To response rapidly to diary changes where required

To find out more information please contact Deanna at (url removed)  

Recruitment is done in line with safe recruitment practices. We are an equal opportunity