Conveyancing Assistant

Main Purpose of Role

Provide administrative support under the guidance of a Senior Conveyancer.
Collaborate within a team of three: Senior Conveyancer, Conveyancer, and Assistant.

Role Levels

Junior Assistant
Assistant
Senior Assistant

Key Tasks

Junior Assistant Level:

Enter new files into the file list
Acknowledge and process estate agent memoranda of sales
Obtain Land Registry documentation from the online portal
Prepare the Contract Pack for sale transactions
Apply for redemption statements
Apply for searches on purchase transactions
Apply for Land Registry searches on purchase transactions
Prepare files for completion, including producing Accounts Completion Packs
Coordinate completion day activities for both sale and purchase transactions
Handle incoming calls, provide updates, and resolve client queriesAssistant Level:

Proficient in all Junior Assistant tasks
Address pre-contract enquiries from the buyer's solicitors for sale transactions
Coordinate the exchange of contracts for both sale and purchase transactions
Review Source of Funds and Stamp Duty Forms for purchase transactions
Review and report on search results for purchase transactions
Review and report on mortgage offers for purchase transactions
Handle any pre-completion mortgage conditions for purchase transactions
Prepare contract documentation for client signatures on purchase transactions
Prepare completion statements for both sale and purchase transactionsSenior Assistant Level:

Expert in all tasks from Junior and Assistant levels
Conduct title checks on purchase transactions under supervision
Review replies to pre-contract enquiries for purchase transactions
Manage both sale and purchase files from start to finish
Prepare files for 'sign off' to be checked by the Senior Conveyancer or Conveyancer

Working Conditions

Pay:
Junior Assistant: £21,000
Assistant: £23,000
Senior Assistant: £25,000
Hours: 9 am to 5 pm, Monday to Friday
Holiday Entitlement: Four weeks paid holiday per year (excluding bank holidays)