Contract Support Administrator

Role Purpose:      

To provide a comprehensive and flexible contract administration service to the Property Asset Management account. To maintain concise records of all Integral transactions.

Main Duties & Responsibilities:

• Schedule sub-contractor PPM visits (monthly/weekly) & chase for visit dates based on PPM Planner.


• Raise purchase orders for sub-contractors' PPM visits.


• Update sub-contractor eLogbooks for PPM planners, completions, extensions.


• Obtain, file, and upload sub-contractor RAMS to Riskwise and eLogbooks. Maintain and update the Excel sub-contractor's sheet.

• Obtain subcontractor renewal quotes & gain procurement approval for purchase orders over £5k.


• Raise all purchase orders for site requests (Vixen/Maximo) & raise purchase orders for hire, consumables, and uniform.


• Check and upload quotations to eLogbooks.


• Ensure proper authorisation for signed-off quotations, upload quotations to eLogbooks and maintain the quote log to keep it up to date.


• Handle site demobilization tasks (cancel PPM POs, update eLogbook jobs, make future tasks inactive).


• Send termination letters and clear committed costs on purchase orders.


• Close jobs on the in-house system & chase outstanding jobs on eLogbooks

Person Specification - Essential Qualifications & Experience:

• Proven experience in a similar role gained within an FM/Engineering environment (essential)


• Financial/accounting experience (essential)


• Background in engineering management administration (desirable)


• Good PC skills with experience in MS Packages (Word, Excel & Outlook) at intermediate to advanced level.


• Excellent verbal skills with ability to communicate with customers/stakeholders along with a good standard of written communication.


• Proven attention to detail and accuracy skills


• Organisational and time management skills


• Ability to work independently, systematically as well as work in a team.


• Results/task orientation


• Strong customer focus with a genuine commitment to continuous quality improvement.

What you can expect from us

• Competitive salary. Hours:


• 40 Per week Monday to Friday (8am to 5pm) 


• 24 days holiday plus bank holidays


• Ability to buy and sell holidays – buy 5 days & sell 2 days


• Life assurance

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you...

About Integral & JLL

We’re Integral, part of JLL. We’re a Facilities and Maintenance firm based across the UK. We work with organisations in Mechanical, Electrical and Fabric works with engineers nationwide to deliver engineering excellence for our clients. The Integral family are the largest mobile hard services provider in the UK.

If you’re looking to step up your career, Integral and JLL are the perfect professional home. At Integral and JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at Integral and JLL!