Contract Administrator

My client is a leading Facilities company looking for an experienced administrator. You will have knowledge of working within a Facilities environment and be able to hit the ground running.Mon - Fri 8am - 5pmEssentials Must have experience working in a Building Maintenance company or Facilities industryDuties: Responsible for all reactive jobs received through the customer support process - ensuring Writing report Dealing with WIP Preparation of reports and documentation Updating of electronic records Material ordering and administration Subcontractor’s administration Raising PO and invoices Production of valuations and presentation of results Quote logging and processing Collating timesheets from engineers, chasing and checking quality of data Contract set-up (PPM / System support) Application billing preparation that they are processed for payment correctly according to the contract terms, specification and schedule of rates Responsible for all quotations and estimates - ensuring that they are processed for payment correctly according to the contract terms, specification and schedule of rate Chasing and escalation within the regions all SLA & KPI breaches Co-ordination of Site Audits Co-ordinate monthly meetings and reviews generally PPM & Reactive Works Reporting Liaising with regional team over client requirements for scheduling ad-hoc works Collation of stats for invoicing (reactive and ppm’s) Validation of all reactive charges submitted by the regional teams Valuation of all quotations/estimates submitted by the regional teams Assisting colleagues with the team where necessary Co-ordinate Audits on behalf of Regional Managers Co-ordinate monthly meetings and reviews generally Experience in delivering high-class customer service An excellent telephone manner is essential
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