Contract Administrator

NG Bailey Facilities services are currently recruiting for 2 x experienced Contract Administrator / Service Delivery Support to join our Facilities Services business,
based from our Leeds office at Brown Lane, LS12
The role of the Contract Administrator is to provide contract administration support to the operational team, to meet contract, business objectives and targets. The successful candidate will maintain high standards of contract administration support in accordance company procedures. They will fully utilise both site based and company management information systems.
Working hours are 08:00 - 16:30, Monday to Friday, Parking is available onsite
Responsibilities
You will:
Provide contract operation support as required by the Account Director and Contract Management
Collate and Maintain contract and operational documentation
Manage a central inbox with daily communication with subcontractors and clients
Provide support to the financial reporting requirements, to include WiP and aged debt
Review & rectify invoice queries from the Finance blocked invoice reports
Arrange and process sub-contractor orders to support operational activities
Collate and draft the Monthly reports as required
Provide frontline contact with client representatives and third parties
Attend meetings as requested by the Management
Take minutes of meetings and distribute to attendees and contract stakeholders
Support the Contract Management team in the preparation of reports, minute action logs and communication via emails etc…
Other administrative duties as required
Ability to work under pressure
Demonstrate consistent excellent standards of diligence
Adaptable to a variety of work and contract demands
Have a logical and organised method to enable 100% completion of all works
Able to prioritise and multi-task to a high level, whilst achieving strict deadlines
Able to liaise with Engineer’s and Sub Contractors and ensure standards of works are maintained
IT literate in all Microsoft packages especially Excel and PowerPoint - in order to produce detailed Excel and PowerPoint reports
Ability to work additional hours as required from time to time
Flexible and can do attitude
Ability to work independently and also within the team
Demonstrate a proven experience and understanding of operating a Service / FM Software Package.
Experience in using IFS system would be an advantage
Competent in providing professional communication with all
Competitive Salary on offer
Pension
Private Medical Insurance
2 Volunteering Days per year
Great Additional Benefits
Further Training is available
About Us
We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
You will be working as part of a team, we are committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual.
Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
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